Academic Coordinator

Job no: 504102
Work type: Nonexempt Staff Full-time
Location: Bethlehem, PA
Categories: Administrative Services

Lehigh University’s College of Arts & Sciences is home to some of the most intellectually rigorous and creatively ambitious work on campus. If you thrive on keeping complex academic environments running smoothly and take genuine satisfaction in supporting the people behind meaningful scholarship, this role was built for you. As Academic Coordinator, you will sit at the operational heart of two dynamic departments within the College, Modern Languages & Literatures and Philosophy, touching everything from student milestones to faculty searches.

Position Number: S73480

This position is a Grade: 7 - 37.5 with an approximate salary range of $34,090-$40,920 and is subject to change based on experience, skills and qualifications. Please note: This position includes a scheduled month off during July.

What You'll Be Doing

• Preparing and managing complex academic documentation including course schedules, undergraduate student forms, catalog updates, and Course Inventory Management (CIM) records
• Managing undergraduate academic operations, including major and minor declaration tracking, student registration, and general academic support
• Assisting with faculty affairs processes including tenure and promotion documentation, hiring searches, and onboarding new instructional staff
• Responding to varied and complex enquiries from students, faculty, and staff, resolving non-routine issues with discretion and sound judgement
• Planning and coordinating meetings, departmental events, conferences, lectures, and receptions for both internal and external stakeholders
• Tracking, reconciling, and maintaining accuracy across budget accounts, financial transactions, and credit card purchases in Lehigh's financial systems
• Ordering and managing office supplies, equipment contracts, and facility reservations including conference room scheduling
• Creating and distributing departmental communications such as newsletters, announcements, and mass mailings; may include basic website updates and social media monitoring
• Providing front-of-house reception support — greeting visitors, managing correspondence, and maintaining shared calendars
• Guiding and checking the work of student workers and wage employees, including timesheet approval, onboarding, and training on policies and procedures

What You Bring

• High School Diploma or GED
• Associate's Degree preferred
• Three to five years of work related experience
• Strong computer skills with experience using word processing and spreadsheet software
• Excellent communication, interpersonal skills, and a high level of customer service required
• Excellent organizational and time management skills
• Some analytical and problem-solving skills
• Ability to manage multiple tasks simultaneously

Why Lehigh

Lehigh University offers staff a genuinely supportive environment where your contributions to academic life are recognized and valued. As a full-time staff member, you'll have access to strong retirement contributions, comprehensive health coverage, and meaningful tuition benefits for yourself and eligible dependents. The College of Arts & Sciences is a collegial community that encourages curiosity and collaboration at every level, and you'll work alongside faculty and administrators who care about doing their work well. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.

• The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community.
• This position has direct contact with minors, therefore a background check is required.

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.

Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: November 12, 2026 Eastern Standard Time
Applications close: Open until filled