Purchase Card Administrator

Employer: Georgia State University
Location: Atlanta, GA

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Description

Purchase Card Administrator

Division of Finance and Administration

Georgia State University

The Division of Finance and Administration contributes to Georgia State University’s teaching, research, and public service mission by providing the university community and the institution’s constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus. The Division of Finance and Administration is currently seeking to hire an experienced Purchase Card Administrator.

WHAT MAKES GSU A GREAT PLACE?

Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

A knowledge-sharing organization that works collaboratively with diverse partners.

Professional development opportunity and mentorship.

A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The Purchase Card Administrator supports the administration, monitoring, and continuous improvement of Georgia State University's purchasing card program. The position helps ensure that purchasing card activity is conducted in accordance with applicable University System of Georgia, State of Georgia, and GSU policies and procedures. The role administers cardholder accounts and program records; reviews transactions and supporting documentation for completeness and potential policy exceptions; follows up on discrepancies and irregular activity; and provides guidance to cardholders, approving officials, and departmental contacts.

DUTIES AND RESPONSIBILITIES INCLUDE:

Process card applications and account changes; maintain cardholder records and program files; coordinate card issuance, changes to account information and spending limits, and card cancellation or suspension as authorized; assist with lost or stolen card reporting; and maintain required records in the applicable card-management system.

Review purchasing card transactions, activity logs, receipts, and other supporting documentation for completeness and compliance with applicable University, USG, and State requirements; identify prohibited or questionable transactions, missing documentation, unusual activity, and potential misuse; document findings and follow up with cardholders and approvers; and refer significant or unresolved concerns to the supervisor or appropriate University office.

Monitor timely submission and approval of required transaction records; research transaction discrepancies, disputed charges, coding concerns, and other card-related issues; coordinate corrective action with departments, the card issuer, and University finance offices as appropriate; and prepare routine activity, compliance, and exception reports.

Provide guidance and training to cardholders, approving officials, facilitators, department heads, and other University personnel on program requirements, documentation, reconciliation, and system use; prepare and maintain job aids, forms, and training materials; communicate policy or procedural updates; and respond to questions and requests for assistance.

Serve as a point of contact for routine card issuer and card-management system matters; research account or transaction issues; coordinate resolution of technical or merchant-related concerns; and escalate issues that require bank, system administrator, or management intervention.

Qualifications

Minimum Hiring Qualifications:

Bachelor's degree in Business Administration or a related field and one year of related experience; or a combination of education and related experience

Preferred Hiring Qualifications:

· Experience administering or supporting a purchasing card program

· Experience using PeopleSoft Financials/Spectrum and Jaggaer/PantherMart.

College/Business Unit
Open until filled

Location: Atlanta Campus
Job Posting: 11/06/26, 12:00:00 AM

Founded in 1913 in Atlanta, Georgia State University is the second-largest and one of four research institutions in the University System of Georgia. The University serves one-fourth of the graduate students in the university system; it is within a one-hour commute of more than one-third of the state’s population. Approximately 80 percent of all Georgia State alumni live and work in Georgia.

Georgia State’s main campus is located on 34 acres in downtown Atlanta. University centers in Alpharetta, Brookhaven, Buckhead and Henry County offer students convenient suburban locations for graduate courses in business and education.

More than 50,000 students annually attend Georgia State University. While 90 percent of the students are from Georgia, students also come from all 50 states and 160 countries. More than 1,400 international students attend Georgia State and graduate students comprise 31 percent of the student population.

The University offers more than 52 degree programs in more than 250 fields of study – from public policy and African-American studies to biology and health sciences. Degrees are offered at the bachelor’s, master’s, specialist and doctoral levels through six units: the College of Arts and Sciences, J. Mack Robinson College of Business, College of Education, College of Health and Human Sciences, College of Law and Andrew Young School of Policy Studies. In addition to the numerous degree programs, Georgia State offers full- and part-time programs and day, evening and weekend classes.

Students have many choices in extracurricular activities including more than 22 fraternities and sororities; and some 250 chartered student groups, including 60 degree-related student groups, seven religious, 24 law-oriented and 22 multicultural/international groups; and 10 honor societies. There is also an active student government association which includes the student senate and the judicial board.

The Georgia State Panthers are members of the Colonial Athletic Association and compete in 16 NCAA Division I intercollegiate men’s and women’s sports, including basketball, baseball, softball, golf, tennis, track and volleyball. The university announced in April 2008 that is will begin Division I-AA football in 2010.

The university’s innovative Touch the Earth program brings outdoor recreation ranging from backpacking, rock climbing, sailing, kayaking, rafting and water-skiing to out-of-state snow-skiing and snorkeling trips. And WRAS, Georgia State’s popular 100,000-watt radio voice, is the most powerful student-run radio station in the United States.