Accounting Clerk I

Lamar State College Port Arthur is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

If you have questions, please email the Human Resources department at HumanResources@lamarpa.edu or call 409-984-6560.

LSCPA’s Annual Security and Fire Safety Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR 668.46).

Job Summary

The Accounting Clerk I has responsibilities that include, but are not limited to, processing payments by posting to student accounts, posting miscellaneous payments, and posting to department accounts. This position is also responsible for maintaining an accurate cash drawer, supporting dual enrolled students and classes, and creating and maintaining collection spreadsheets for Retail Merchants. This is a non-exempt position that reports to LSCPA’s Finance Department.

Duties/Responsibilities

• Process and post payments
• Maintain accurate cash drawer
• Receive and manage Business Office email and phone inquiries from students regarding their accounts
• Handle office opening and closing duties
• Maintain and order, when needed, department supplies
• Help coordinate activities for student workers
Oversee TouchNet, including setting-up installment plans and default terms; and building and maintaining Marketplace within TouchNetCreate and maintain collection spreadsheets for Retail Merchants by receiving inventory list of students sent to collections and verify amountReceive bank reports and post EDI payments to correct accountsCreate and distribute account balance letters to students; verify payments to student accounts monthly; send delinquent payments for collection every six months
• Receive bank reports and post EDI payments to correct accounts
• Create and distribute account balance letters to students; verify payments to student accounts monthly; send delinquent payments for collection every six months
• Write-off student accounts that have not be paid and update Retail Merchants
• Following the last installment date, run process to place holds on accounts and verify holds for accuracy
• Send out e-bills through TouchNet and Banner each term
• View web payments to verify payments are made in correct term
• Reconcile invoices for contracts and miscellaneous invoicing, including but not limited to, federal and state prison units and Barnes & Noble requisitions to be paid
• Contact students by phone and email to determine preference of refund check distribution; verify students by picture ID when picking up refund checks
• Prior to each drop date, collaborate with Financial Aid and Admissions to run unpaid reports and then send out messages informing students that they have been dropped due to non-payment
• Assist with scanning and indexing and perform quality checks in the A/R and A/P areas
• Participate in campus committees and events
Comply with campus policies and proceduresOther related duties, as assigned

Minimum/Preferred Qualifications

Minimum Qualifications:

High School Diploma or equivalent Excellent customer service skills with great attention to detailAbility to operate office equipment: computer, calculator, copier, fax
Preferred Qualifications:
Associate’s degree in Business, Finance, or related field2 – 4 years of work experience in cash handling and processing credit card and check transactionsKnowledge of Ellucian Banner and/or TouchNetBilingual in Spanish

Supplemental Information

Physical Requirements:

This position requires employees to remain in a stationary position most of the time; move to various locations on campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine.

Lamar State College Port Arthur is an E-Verify Employer.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Click here for the Security Sensitive Release Form located at the bottom of the page.