Accounts Payable Assistant
- Employer
- San Diego State University
- Location
- San Diego
View more categoriesView less categories
- Employment Type
- Part Time
- Institution Type
- Four-Year Institution
Job Details
Accounts Payable Assistant
Location:
Pay:
Pay Type:
Employment Type:
GENERAL PURPOSE: Under the direct supervision of the Accounts Payable Coordinator, the Accounts Payable Assistant will assist with the daily processing of invoices, check requests, purchase orders and filing.
ESSENTIAL DUTIES & RESPONSIBILITIES
Primary Functions
- Invoice and Check Request Data Entry
- Generates Purchase Orders
- Answers vendor inquiries
- Daily Deposits
- Monthly audits & reconciliations
- Invoice & department paperwork filing
- Other duties as assigned
Customer Service and Collaboration
- Establishes and maintains working relationships with various A.S. and University departments
Safety
- Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
- Adheres to Associated Students' Code of Safe Practices
- Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
- Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately
Job Requirements:
Minimum & Preferred Requirements
Education:
- Students must be enrolled in at least half time units at SDSU (6 units undergraduate; 3 units graduate).
- International students must have full-time enrollment at SDSU (12 units undergraduate; 6 units graduate).
- Global Campus units do not meet the SDSU unit requirements.
- Must be in good academic standing
- Must be eligible to work in the United States
- Business majors preferred
Experience:
- General clerical experience preferred
Trainings:
- Anti-Harassment training (must be completed with 30 days of hire)
- Workplace Violence Prevention Plan Training (Must be completed within 30 days of hire)
- Gender Awareness Training (Must be completed with 30 days of hire)
PERFORMANCE EXPECTATIONS
- Must be able to work under deadlines, both independently and in a group environment
- Must be able to prioritize job duties
- Must be capable of maintaining positive working relationships with both full-time & part-time staff and vendors
- Must be able to follow oral and written directions for daily tasks and projects
- Must be able to complete tasks/projects from start to finish
KNOWLEDGE, SKILLS & ABILITIES
- Strong organizational skills required
- Ability to operate a computer: proficiency with Microsoft Office Suite (i.e. Word, Excel, and Outlook) and Google Docs/Gmail required
- Ability to learn and utilize new software programs
- Strong Data Entry skills preferred
- Excellent communication skills; ability to read, write and verbally communicate at a level appropriate to the duties of the position
SCHEDULE & WORKING CONDITIONS
This is a part-time (20 hours/week), position with expected hours to be worked during business hours of Monday through Friday, 8 a.m. to 4:30 p.m.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.
RELATIONSHIPS
Inside the Organization:
- Reports to the Accounts Payable Coordinator
- Interacts with Accounting Manager, Finance Director and other Accounting Assistants
Outside the Organization:
- Interacts with various vendors and University organizations
EMPLOYMENT CATEGORY: Range I, Step I - Starting Rate: $17.75/hour
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.
BS 2017
To apply, visit https://asjobssdsu.applicantpro.com/jobs/4239891
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Organization
Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 89 areas, master's degrees in 78 areas and doctorates in 21 areas. SDSU's approximately 32,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.
SDSU's annual economic impact to the state of California is $6.5 billion, according to an impact report done by the California State University in 2010.
Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.
Learn More About:
Research: Since 2000, SDSU faculty and staff have attracted more than $1.7 billion in grants and contracts for research and programs ranging from cardiovascular disease to marine biology.
Diversity: SDSU ranks No. 19 in the nation for racial diversity and among the top universities for economic diversity. SDSU was ranked No. 11 in the nation and No. 4 in California for bachelor's degrees awarded to Hispanics by Hispanic Outlook for Higher Education
International Study: SDSU offers 350 international education programs in 50 countries. Nearly 12,000 students have studied abroad in the past 12 years.
Community Service: SDSU is a recognized leader in innovative efforts to improve urban K-12 education. The City Heights Educational Collaborative and Compact for Success both positively impact the academic achievement of elementary, middle and high school students in the local area.
Sustainability: Sustainability is an every-day part of the university culture at San Diego State University. Students, faculty and staff all participate in a myriad of ways, from festivals, to research to academic programs. In spring 2014, SDSU opens its first LEED Platinum Certified building — the 206,000 square-foot Aztec Student Union.
- Telephone
- 619-594-5200
- Location
-
5500 Campanile Drive
San Diego
CA
92182
United States
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