Catering Coordinator
- Employer
- University of Rhode Island
- Location
- Kingston
- Salary
- Anticipated Hiring Salary Range: $55,000 - $60,000
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Posting Number: SF02192
Position Type: Professional Staff
Union: PSA/NEA - Professional Staff Assoc
Pay Grade Level: Grade Level: 9
Pay Grade Range: Anticipated Hiring Salary Range: $55,000 - $60,000
Department: Dining Catering Operations
Campus Location: Kingston
Job Description Summary:
The search will remain open until the position has been filled. First consideration will be given to applications received by August 28, 2026. Applications received after August 28, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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POSITION SUMMARY:
Provide administrative, operational, fiscal, and customer service support for URI Dining Catering and Events. Serve as the day-to-day primary coordinator for event administration, client communications, billing, event documentation, scheduling, and logistical support for catering operations.
Support the General Manager, Catering and Events, in all unit efforts as needed. Assist with sales activities, event logistics, financial administration, customer service, marketing initiatives, and operational coordination.
Duties and Responsibilities:
KEY DUTIES AND RESPONSIBILITIES:
Serve as the primary point of contact for routine catering inquiries and event requests.
Receive, review, process, and maintain catering orders utilizing designated event management and catering software systems.
Assist clients in identifying event needs, menu selections, service requirements, room setups, equipment needs, and logistical details.
Prepare event documentation, banquet event orders, invoices, contracts, estimates, and related operational reports.
Coordinate communication among clients, culinary staff, operations staff, facilities personnel, vendors, and University departments to ensure successful event execution.
Maintain event calendars, staffing schedules, production schedules, delivery schedules, and operational timelines.
Assist the General Manager in planning and coordinating conferences, donor events, commencement activities, VIP functions, and special events as needed.
Assist with event setup verification, event execution, and post-event follow-up activities.
Maintain customer records, sales data, historical event information, and operational files.
Process invoices, deposits, billing documents, journal entries, and other financial records while assisting with budget tracking, sales reporting, revenue monitoring, and operational performance reporting.
Compile and prepare reports related to sales, customer satisfaction, event activity, labor utilization, and financial performance.
Assist with recruiting, onboarding, training, scheduling, and supervising student employees assigned to catering operations.
Ensure compliance with University policies, food safety regulations, risk management procedures, and departmental operating standards.
Work collaboratively with all University departments to support operational success.
Perform other duties as assigned.
LICENSES, TOOLS AND EQUIPMENT:
Personal computers, catering management software, event management software, point-of-sale systems, CBORD/Food Service Suite, EMS, Microsoft Office applications, financial management systems, database software, and related technology is preferred.
Must possess and maintain:
• Rhode Island Food Safety Manager Certification• TIPS or equivalent Responsible Alcohol Service Certification• Valid Rhode Island Driver's License
Posting Date: 08/14/2026
To apply, visit https://jobs.uri.edu/postings/17022
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Organization
The University of Rhode Island
Founded in 1892, this land and sea grant university is the flagship public research institution in Rhode Island, enrolling more than 14,500 undergraduate students and 2,000 graduate students.
Thinking big
URI is home to some of today’s leading innovators, discoverers, and creative problem solvers and is known regionally and worldwide for its big ideas and pioneering research in such areas as environmental studies, neuroscience, biotechnology and life sciences, engineering, marine sciences, forensic sciences, pharmaceuticals, behavioral sciences, and public health promotion. A strong core of traditional academic disciplines provides the foundation for all specialized, professional, and applied areas of study. The University receives about $60 million annually in federal funding for research across 87 undergraduate and 70 graduate degree programs.
Motivated students, engaged faculty
Nearly 23,000 students applied for fewer than 3,300 openings in the 2017 freshman class, which boasts an average grade point average of 3.54. The 17 to 1 student/faculty ratio allows for personal attention and rewarding teaching experiences. Approximately 87 percent of faculty hold terminal degrees. In 2018 URI produced two Fulbright Scholars, five Boren Scholars, a Truman Scholar, and was named a one of the country’s top Gilman scholar-producing schools. URI’s commitment to diversity is demonstrated through its student body, with 43 states and 65 nations represented and 20 percent of students identifying as persons of color, a 65 percent increase since 2008.
Four campuses, one community
URI’s main campus is located on 1,248 acres in rural Kingston, where the campus core — including a quadrangle surrounded by handsome granite buildings — is listed on the National Register of Historic Places. Six miles from Rhode Island’s beaches, this campus is conveniently situated along the Boston to New York corridor. The University’s renowned Graduate School of Oceanography is located at the 165-acre Narragansett Bay Campus. The Alan Shawn Feinstein College of Education and Professional Studies brings higher education to downtown Providence. Nearby, the 133,000-square-foot Rhode Island Nursing Education Center includes unparalleled simulation labs. The W. Alton Jones Campus — 2,300 acres of forests, lakes, and farmland in West Greenwich — provides a secluded setting for academic research, environmental education, business meetings and special events.
Investing in the future
Since 2007, the University has invested $607 million in campus capital projects, including: a $150 million engineering complex, due to open in 2019; Brookside, another new apartment-style residence hall, 2019; a Welcome Center, 2018; the Rhode Island Nursing Education Center, 2017; Beaupre Center for Chemical and Forensic Sciences, 2016; and Avedisian Hall, home to the College of Pharmacy, 2012.
Expertise on demand
The University is home to several centers of expertise that tackle some of society’s most vexing challenges. The George & Anne Ryan Institute for Neuroscience brings multi-disciplinary research to bear on devastating brain diseases, such as ALS and Alzheimer’s. The Digital Forensics and Cyber Security Center supports state, national, and international public welfare through education, research, training, and service. The Business Engagement Center is the “front door” through which industry taps into research and training opportunities and assistance with intellectual property or technology issues. The R.I. Food Center brings URI’s agricultural roots to the 21st century as a resource for farmers, consumers, retailers, and others across the food industry
- Telephone
- 401-874-1000
- Location
-
80 Lower College Road
North Kingston
Rhode Island
02881
United States
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