MGR, Health Care Admin

MGR, Health Care Admin

Job No: 540754
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Health Care Administration/Support
Department: 29051500 - MD-GERIATRICS

Job Description
Classification Title:

MGR, Health Care Admin

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

Daily Operations & Administrative Management 

• Provides day-to-day administrative management and coordination across the co-located Divisions of Geriatric Medicine and General Internal Medicine, including oversight of assigned administrative staff.
• Plans, prioritizes, and assigns daily work activities to ensure efficient office operations and consistent workflow across both divisions.
• Supports division leadership and faculty in planning and implementation of operational initiatives, including creation of tracking tools, timelines, and process improvement strategies.
• Establishes and maintains operational goals aligned with divisional priorities and assists in implementing standardized administrative workflows across both divisions.
• Coordinates faculty administrative processes including annual review preparation, documentation formatting, scheduling, and follow-up for required signatures.

Fiscal Management & Reporting Support 

• Assists Division Administrator with budget development, financial planning, and ongoing budget monitoring for both divisions.
• Prepares and reviews monthly variance reports, including identification of trends, root cause analysis, and recommendations for cost containment or operational improvement.
• Tracks operating expenditures and supports implementation of cost-effective administrative practices across shared divisional resources.
• Reviews and supports faculty productivity reporting, including scorecards and incentive-related data tied to clinical performance.
• Runs and interprets standard financial and operational reports (e.g., Business Objects, RVU dashboards) to support divisional performance monitoring and strategic decision-making.
• Supports annual budget preparation, monthly forecasting, and financial reporting activities for both divisions.

Human Resources & Personnel Management 

• Supports Division Administrator with HR functions including faculty and staff onboarding, TEAMS/OPS hiring and training processes, FAR/effort reporting, and administrative processing of personnel actions.
• Serves as a primary point of contact for administrative staff regarding policies, procedures, and operational guidance.
• Provides direct supervision of assigned staff, including scheduling, time approval, PTO management, performance evaluations, and development planning.
• Facilitates communication between staff and leadership to resolve operational issues and improve office workflows.
• Supports staff development through coaching, training coordination, and identification of professional growth opportunities.
• Ensures compliance with institutional HR policies and supports consistent application of administrative procedures across both divisions.

Project Management & Clinical Operations Support

• Serves as project manager for divisional operational initiatives, including clinical workflow improvements, scheduling optimization, and administrative process redesign.
• Supports coordination and maintenance of clinical scheduling systems and related operational tools that impact patient access and clinic efficiency.
• Conducts data collection and analysis to support operational decision-making and process improvement initiatives.
• Leads or supports ad hoc projects, root cause analyses, and implementation of new administrative or clinical workflows as assigned.
• Ensures timely completion of projects through coordination with multiple stakeholders across both divisions.

Other Duties 

• Prioritizes assignments based on urgency, operational need, and divisional deadlines while maintaining high standards of accuracy and quality.
• Collaborates across departments and divisions to ensure continuity of operations and support institutional goals.
• Performs other duties as assigned in support of the clinical, educational, and research missions of the College of Medicine.

Expected Salary:

$61,000 - 80,200/annually

Required Qualifications:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred:

• Master's degree in Health Administration, Business Administration, or related field preferred
• Prior experience in a university, academic medical center, or higher education setting
• Demonstrated management experience with proven ability to effectively lead, supervise, and develop administrative teams
• Strong financial acumen with experience in budget development, monitoring, and variance analysis
• Comprehensive knowledge of College of Medicine administrative processes and procedures preferred
• Working knowledge of UF financial and administrative systems (e.g., Concur, UFGO, myUFL, myUFmarketplace) preferred
• Strong analytical skills with the ability to design, implement, and improve policies, procedures, and workflows
• Excellent verbal, written, and interpersonal communication skills with the ability to collaborate across multiple stakeholders
• Ability to manage multiple priorities in a complex, fast-paced academic environment and adapt to changing needs
• Advanced proficiency in Microsoft Office Suite (especially Excel), with working knowledge of Teams, Zoom, DocuSign, and Adobe Acrobat

Special Instructions to Applicants:

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Health Assessment Required: No

 

Applications Close: 21 September 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/540754

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.









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