Administrative Associate
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
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- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
This position involves specialized and diverse administrative support work and is a critical part of a team that works to further the mission of all language programs in the College. The Administrative Associate must have strong communication, organization, and web design and social media skills.Job Description50% - Chair, Faculty, and Program Support for SGES/MKC:
- Serves as a liaison to faculty for information about deadlines and policies.
- Schedules departmental meetings and takes minutes.
- Works with chair and faculty to submit paperwork for annual faculty evaluations, preparing promotion and tenure review, and financial reimbursements.
- Acts as scheduling officer, creating, maintaining, and updating course scheduling and acting as liaison with the registrar’s office as needed.
- Coordinates correspondence, calendar scheduling, and faculty interviews and hires on behalf of the chairs.
- Updates the Catalog for both course and program changes.
- Meets with SSC staff and department chairs to review/reconcile any budget discrepancies.
- Works with Dean's Office and SSC HR contacts to advertise for and hire lecturers.
- Assists with KUEA student awards and thank you letters to donors.
- Develops and supervises the maintenance of alumni and outreach databases.
- Hires, trains, and supervises student workers.
- Coordinates and manages departmental event details such as catering, location/room scheduling, venue set up, guest accommodations, photography, materials and handouts, presenter needs, technology resources, and other related tasks. Departmental events include ceremonies, recruitment and outreach events, open houses, language clubs, student organizations, and guest speakers.
- Facilitates event-related financial transactions in collaboration with the department's Shared Service Center.
- Assists with commencement events in LA&S.
- Assists in the daily operations of the front office.
- Collaborates in inventory and orders of supplies for the departments.
- Collaborates in the hiring, training, and supervision of student assistants.
- Works with Facilities Services to meet office and classroom needs of departments.
- Hires, trains, and supervises student workers for the shared language office.
- Manages departmental email accounts and calendars.
- Assists with outreach efforts targeting constituents, including donors, alumni, University units, colleagues, and current students.
- Advertises events using flyers, brochures, email, social media, websites, and University calendar posts.
- Creates course flyers and helps promote courses for departments.
- Assists with content creation and maintenance for departmental websites and social media accounts.
- Assists with departmental newsletters on recurring basis in coordination with chairs.
- Coordinates with the Open Language Resource Center (OLRC) and other units for any language requirement updates.
- High School diploma or GED equivalency plus a minimum of two years related administrative support work experience or two years of post-secondary education.
- Basic proficiency with MS Office Suite as demonstrated by application materials and previous experience.
- Strong written communication and organizational skills as evidenced by application materials.
- Bachelor’s degree.
- A minimum of two years administrative support work experience in higher education or a similarly complex organization.
- Experience with communications and/or public relations work, including event planning.
- Experience working with University policies and procedures as evidenced by application materials.
- Experience with managing outreach content (e.g., social media channels, websites).
- Record of supervisory responsibilities.
Application review begins Saturday, September 19 2026, and will continue until a qualified pool of applicants is identified.Contact Information to ApplicantsNina Vyatkina, vyatkina@ku.edu, +1 785 864 9178Advertised Salary RangeStarting at $46,000Application Review BeginsSaturday September 19, 2026Anticipated Start DateWednesday September 30, 2026Apply to Job
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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