Administrative Associate III

202600281S

Administrative Associate III

Non-Exempt

This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.

Technical/Para-Professional

Visitor Services

Division of Enrollment

09/09/2026

Yes

Associate’s degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Performs complex administrative functions primarily for the department of Visitor Services and provides partial administrative support to Admissions and Enrollment Services for Medical and Health Professions.

Performs complex administrative functions primarily for Visitor Services, including purchasing, budget and financial recordkeeping, reporting, policy interpretation, and student hiring processing. Provides departmental or university information to students, families, departments, and staff. Schedules appointments, activities, and departmental events. Reviews, revises, and interprets policies and procedures. Compiles, tracks, and reviews data and reports. Attends meetings and takes notes. Prepares, reviews, revises, and distributes documents and correspondence. Orders and maintains supply inventory. Handles P-Card purchases and monitors expenses. Creates and maintains manuals and resources for office operations. Identifies and implements best practices to improve departmental processes and efficiency. Provides recruitment presentations and event coordination support and coordinates with campus partners in planning and executing recruitment and visitor events. Creates and distributes updated resources supporting daily Visitor Services operations. Provides partial administrative support to Admissions and Enrollment Services for Medical and Health Professions, including scheduling, correspondence, document preparation, purchasing and administrative processing, recordkeeping, reporting, and coordination of departmental activities. Assists with the coordination and direction of student workers and departmental activities as assigned. Performs other related duties as assigned.

Strong team player with a commitment to customer service and providing a positive experience for prospective students, families, and campus visitors. Ability to communicate and work effectively with administration, faculty, staff, students, and the public, including supporting teams and operations at geographically separate locations. Excellent written and verbal communication skills. Demonstrates personal initiative and the ability to work independently in a rapidly changing environment. Requires a general knowledge of standard office functions and good knowledge of procedures and practices. Must be able to use standard office software, apply policies and procedures, maintain accurate records, coordinate multiple activities, and solve routine administrative and operational problems.

Full Time

https://shsu.peopleadmin.com/postings/48515

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

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