Vendor Management Specialist

Employer: University of California, Los Angeles
Location: Los Angeles, CA

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Special Instructions to Applicants

Cover letter is required for consideration.

Initial contract is for a 12 month duration with the possibility of extension depending on business and departmental needs and budget.

This role is currently a hybrid position, with onsite attendance required based on business, operational, and training needs. The work arrangement may be modified in the future to support departmental or organizational needs.

Position Summary

The Vendor Management Specialist is responsible for reviewing incoming vendor submissions, evaluating compliance with company standards, and accurately establishing and maintaining official vendor records within the enterprise system. The ideal candidate possesses high attention to detail, strong data integrity standards, and excellent communication skills to ensure seamless vendor partnerships from day one. The incumbent reports to the Vendor Management Team Lead who provides general direction and supervision to ensure successful completion of the work. Incumbents are expected to complete assignments independently, following departmental guidelines and University policies. Work is reviewed regularly to ensure accuracy.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Skill in writing concise, logical and grammatically correct memos, letters and financial reports, and reading documents written in standard business English, such as administrative policies and procedures. (Required)

Skill in interacting diplomatically with the public and campus, in a high volume, continuous public contact setting. (Required)

Skill in coordinating tasks to be accomplished by determining the time, place and sequence of actions to be taken on the basis of analysis and data. (Required)

Skill in performing a variety of duties with frequent interruptions and/or distractions. (Required)

Skill in working independently and following through on assignments with minimal direction. (Required)

Demonstrated knowledge of Microsoft Office suite of products, including Outlook, Word, and Excel; use of the internet for business communications; performing required calculations; administrative record-keeping; on-line research; and software-as-a-service. (Required)

Skill in setting priorities which accurately reflect relative importance of job responsibilities. (Required)

Skill in interpreting documents such as vendor agreements, policy manuals, and memos to perform research, answer questions, and resolve problems. (Required)

Oral communication skills to correspond with various levels of university personnel and ability to deliver oral presentations to groups or on a one-on-one basis. (Required)

Skill in organizing information and documents for easy retrieval and to process work effectively. (Required)

Demonstrated knowledge of university procedures. (Preferred)

Ability to utilize vendor management systems (PaymentWorks, PAC and BruinBuy Plus) and working knowledge of Purchasing and vendor file management policies and procedures. Demonstrated working knowledge of EFT (Electronic Fund Transfer) process to establish and maintain vendor EFT files. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and / or equivalent combination of education and experience / training. (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

Monday - Friday, 8:00 a.m. to 5:00 p.m. PT and/or variable based on operational needs.
Union/Policy Covered

99-Policy Covered
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Vendor%20Relations%20Specialist%201%20(MI-DPT327500-JC005676-PD261549)

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.