SUBR | Program Coordinator - Environmental Toxicology

SUBR | Program Coordinator - Environmental Toxicology | Position Type: Full-Time Unclassified | Salary: $42,000 - $44,000

Application Deadline: December 13, 2026

JOB DESCRIPTION:

The Program Coordinator provides administrative, academic, fiscal, and operational support for the Environmental Toxicology Department. This position works closely with the Department Chair, faculty, staff, and students to coordinate daily departmental operations, student recruitment, admissions, registration, financial aid processes, and academic activities. The Program Coordinator is also responsible for maintaining departmental records, processing personnel and financial documentation, and assisting with meetings, events, and research-related initiatives.

JOB RESPONSIBILITIES:

Program Administration and Department Support

Provide administrative support to the Environmental Toxicology Department Chair, including scheduling, correspondence, meetings, and daily departmental operations.
Serve as a liaison between the Department Chair, faculty, staff, students, and university offices.
Prepare, review, and distribute correspondence, presentations, reports, and other departmental materials.
Maintain accurate departmental files, records, and documentation.
Assist with application reviews, interviews, and the resolution of student, faculty, and departmental concerns.
Represent departmental leadership at meetings when authorized and exercise delegated signature authority with prior approval.
Assist with professional service contracts and research-related administrative activities.

Student Recruitment and Academic Coordination

Assist with recruiting prospective students and providing information about Environmental Toxicology programs and admission requirements.
Guide students through admissions, registration, and financial aid processes in coordination with appropriate university offices.
Provide administrative and academic support to doctoral students as needed.
Maintain student academic records and assist with tracking academic progress, dissertation milestones, and student performance.
Support the preparation and submission of course syllabi, grading documentation, academic evaluations, and instructional materials.
Coordinate departmental communications and activities that support faculty and student engagement.

Personnel and Human Resources Support

Prepare and process personnel documentation, including electronic Personnel Action Forms (ePAFs), faculty time-and-effort records, and graduate assistantship documentation.
Maintain faculty, staff, and student employment records in accordance with university policies and confidentiality requirements.
Monitor performance evaluation deadlines and assist with the completion of required documentation.

Fiscal, Purchasing, and Resource Coordination

Coordinate departmental documentation for scholarships, graduate assistantships, purchase requisitions, purchase orders, travel requests, invoices, and reimbursements.
Assist with budget documentation and tracking departmental financial transactions.
Maintain accurate inventory and departmental resource records.
Ensure financial and purchasing documentation complies with university policies and procedures.

Meetings, Events, and Office Operations

Coordinate departmental meetings, seminars, workshops, conferences, and special initiatives.
Prepare agendas, meeting minutes, presentations, and follow-up correspondence.
Manage routine office functions, including telephone and email communications, document preparation, copying, and scheduling.
Ensure compliance with departmental and university policies and procedures.
Perform other related duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a relevant field preferred.

• Three (3) to five (5) years of administrative experience preferred, particularly in academic administration, fiscal operations, or human resources support.

• Strong written and verbal communication skills.

• Excellent organizational, time-management, problem-solving, and multitasking abilities.

• Ability to maintain confidentiality when handling student, faculty, and personnel information.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, and familiarity with office management systems.

PREFERRED QUALIFICATIONS:

• Master's degree in a relevant field.

• Previous administrative experience in higher education or an academic department.

• Experience with student services, academic records, personnel processing, budgeting, or purchasing procedures.

• Familiarity with university administrative systems and electronic personnel processes.

HOW TO APPLY:

Interested applicants must complete a Southern University employment Application.

• External applicants can apply here.
• Current Southern University employees should apply here

APPLICATIONS SHOULD INCLUDE:

• A cover letter detailing experience and alignment with the role.
• A curriculum vitae (CV) or resume highlighting expertise and accomplishments.
• Three (3) professional references.

Point of Contact:

Dr. Sanjay Batra | Chair

Department of Environmental Toxicology

Sanjay.Batra@sus.edu

A criminal background check and reference verification are required.

EEO/ADA Statement: The Southern University System complies with Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws. Southern University and A&M College forbids discriminating or harassing conduct that is based on an individual’s race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or military status, membership in uniformed services, and all other categories protected by applicable federal and state laws. This commitment applies to but is not limited to decisions concerning hiring and promotion, the administration of educational programs and policies, scholarship and loan programs, and athletic or other college-administered programs. Discriminatory acts of any kind are strictly forbidden.