Program Coordinator

Department Summary

The Department of Near Eastern Languages and Cultures offers instruction in all the major ancient and modern languages and civilizations of the Near East – classical and modern versions of Arabic, Hebrew, Persian, Turkish, Armenian, including all periods of ancient Egyptian, Akkadian, Aramaic, Old and Middle Iranian, Syriac, Hittite and a variety of Northwest Semitic languages. In order to meet increasing demands for knowledge of the Near East, we treat each language in its broader scholarly perspective: both as a vehicle of historical and cultural transmission and as an object of research itself. Our department has pushed for more emphasis on cultures and not only languages over the past two decades. We thus include among our faculty ranks language specialists, archaeologists, specialists of comparative literature, anthropologists, religious studies specialists, legal researchers, sociologists, and historians. We believe that the importance of teaching and research within the NELC department has gained a pressing significance in light of ongoing destruction of modern and ancient tangible and intangible heritage.Standing at the forefront of innovative work in literary, theoretical, and cultural studies, the Department of Comparative Literature is one of the most exciting fields in the humanities. As a multifaceted discipline, it promotes linguistic proficiency in more than one language, fosters cultural knowledge of more than one culture, and empowers students with the critical and theoretical tools necessary for them to achieve success in a quickly globalizing world. The UCLA program offers students the opportunity to work with the diverse faculty members of the Department of Comparative Literature as well as with the vast number of faculty members in any language and literature departments.Founded in 1948, the Department of Slavic, East European and Eurasian Languages and Cultures is one of the oldest and most prominent programs in its field in the United States. The program provides students with a comprehensive education in the languages, literatures, cultures, and history of Russia, Eastern and Central Europe and Eurasia. Students are encouraged to pursue their intellectual curiosity and develop analytical skills that will make them competitive in today’s job market. In a society that becomes progressively more diverse, the department encourages its students to become global citizens by giving them the opportunity to gain insight on one of the largest and most powerful regions in the world.
Position Summary

Under the direction of the Kaplan Administrative Group (KAG) CAO, the position will provide events and programmatic support for the day-to-day activities of the Department of Near Eastern Languages and Cultures (NELC), Department of Comparative Literature, and the Department of Slavic, East European, and Eurasian Languages and Cultures, as well as support for the Kaplan Administrative Group. Main functions include the planning, organization, and day-of execution/coordination of sponsored seminars, lectures and conferences; communication and PR (including social media and website maintenance) of events, programs and activities; and general financial and administrative support for the academic departments and KAG. Specific functions include: arranging program logistics; ensuring Visa compliance; interacting with visiting scholars and other campus offices; donor cultivation and maintenance of donor relations; processing BruinBuy Plus orders and Concur reimbursements; analyzing and preparing financial reports; and drafting and editing documents for the Department Chairs and CAO. Work will include some evening or weekend hours. The incumbent sets his/her own priorities and adjusts according to pending deadlines and scheduled activities/events. Independent problem solving is expected.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Demonstrated Ability using PC Computer and high level of comfort with Microsoft Word, Excel, Windows, Outlook and platforms for web maintenance and RSVP forms. (Required)

Ability to anticipate and solve problems independently, highly motivated, organized and capable of prioritizing duties/workload. (Required)

Self-directed and able to work independently with minimal supervision, prioritize and complete assignments (Required)

Skill in working as part of a team and collaborating with colleagues at all levels within the organization. Demonstrated ability to communicate effectively, graciously, and professionally with faculty, administration, staff, students, visiting scholars and fellows, donors, volunteers and members of (Required)

Working knowledge of University rules and regulations and ability to use or learn university online systems as needed, such as Bruinbuy Plus, Concur, Glacier, FS and QBD reporting systems. (Preferred)

Ability to maintain accurate and complete budget reports and present material in a concise manner. (Required)

Excellent time management skills and ability to establish priorities, and work accurately and effectively with a high volume of detailed work, frequent deadlines, and consistent interruptions. (Required)

Skill in writing concise, logical, and grammatically correct business communications such as memos, letters, meeting agendas, and promotional materials. (Required)

Ability to exercise tact and discretion with confidential matters and sensitive information. (Required)

Ability to learn and retain new programs, policies, and processes and integrate knowledge into position. (Required)

Physical ability to move tables, chairs, and heavy platters for event set-up and clean-up. (Required)

Ability to work evening or occasional weekend hours to assist at events with set-up, registration, and management.

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and/or equivalent experience and/or training (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 a.m. to 5:00 p.m
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

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