Human Resources Specialist

S16060P

Human Resources Specialist

DAR-Finance & HR

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full-time staff. The University’s enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing.

Division of Development and Alumni RelationsThe Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives and priorities of the university by generating private financial support, building and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

https://give.uga.edu/ and https://dar.uga.edu/ and https://dar.uga.edu/budgets-and-personnel/

External

TRS

Employee

Benefits Eligible

Full Time

8:00am–5:00pm

$50,000+ Commensurate qualifications and experience

11/12/2026

Yes

02/01/2027

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.
• This position is open until filled with priority given to applications submitted by November 30, 2026. Please submit a cover letter and resume to include three references. The cover letter should address the interest in the position, qualifications, and relevant experience.

Athens Area

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Human Resources Assistant II

Non-Exempt

1.00

High school diploma or equivalent and 2 years of related experience

• Experience coordinating and administering employment-related processes, including hiring, onboarding, personnel transactions, and offboarding activities.
• Experience with payroll reconciliation, payroll auditing, payroll processing, and timekeeping administration.
• Working knowledge of payroll management systems.
• Experience maintaining records in accordance with records retention requirements, audit standards, and regulatory guidelines.
• Experience interpreting and applying employment policies, procedures, and compliance requirements while providing guidance to supervisors and employees.
• Experience collaborating with multiple stakeholders in a higher education, public sector, or similarly complex organizational environment.
• Proficiency in Microsoft Excel, including data validation, pivot tables, formulas, and reporting functions.

The Human Resources Specialist serves as a key member of the Development and Alumni Relations Human Resources team and is responsible for administering and coordinating a variety of employment, payroll, and human resources operations functions that support workforce administration and compliance across the division. Exercising sound judgment, the position administers student and graduate assistant employment and oversees biweekly payroll administration, monthly payroll reconciliation, personnel transaction processing, and records management activities.

The position manages the full lifecycle of student and graduate assistant employment, including position administration, hiring, onboarding, employment transactions, and separation processing, while ensuring compliance with university policies, procedures, and regulatory requirements. The Human Resources Specialist serves as a subject matter resource for payroll and employment administration processes, researches and resolves payroll and personnel-related issues, and collaborates with supervisors, University Human Resources, Finance, and other stakeholders to support accurate and timely personnel and payroll administration.

In addition, the position maintains employment and payroll records in accordance with university records retention requirements, supports personnel transaction processing and workflow administration, and provides operational support for a variety of human resources functions. The position contributes to the effective delivery of HR services through strong customer service, attention to detail, process coordination, and a commitment to compliance and operational excellence.

Success in this role requires strong organizational and problem-solving skills; attention to detail; the ability to manage multiple priorities; and a thorough understanding of human resources, payroll, and employment administration practices.

• Demonstrated ability to work independently, exercise sound judgment, take initiative, and effectively contribute in a collaborative team environment.
• Excellent written and verbal communication skills, including active listening, interpersonal communication, and the ability to communicate effectively with diverse stakeholders.
• Strong organizational and time management skills with the ability to prioritize competing responsibilities, meet deadlines, and manage confidential information.
• Demonstrated ability to interpret and apply policies, procedures, regulations, and business processes accurately and consistently.
• Proficiency in Microsoft Excel and other business software applications used for data analysis, reporting, records management, and workflow administration.
• Analytical, problem-solving, and critical-thinking skills with the ability to research issues, identify solutions, and make sound recommendations.
• Exceptional attention to detail and commitment to accuracy in data management, recordkeeping, and administrative processes.
• Demonstrated commitment to providing outstanding customer service and building effective working relationships with individuals at all organizational levels.
• Ability to exercise professionalism, discretion, and diplomacy when handling sensitive or confidential matters.
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia.
• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

• Sit for extended periods while working at a computer workstation and during travel as required by job responsibilities
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Travel in and out of state as needed to perform job duties
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

No

Yes

No

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Employment Administration
Student Employment

• Serve as the division’s lead administrator for the full lifecycle of student and graduate assistant employment, including position creation, posting support, hiring, onboarding, personnel transactions, and separation processing.
• Coordinate student employment activities through applicable university systems and ensure compliance with university policies, procedures, and employment requirements.
• Provide consultation and guidance to supervisors regarding student employment processes, hiring procedures, onboarding requirements, payroll processes, and employment policies.
• Monitor employment actions and workflow approvals to ensure timely processing and resolution of issues.
• Ensure completion of required onboarding documentation and maintenance of employment records.
• Maintain student personnel files in accordance with university records retention requirements.
• Identify process improvements and recommend solutions to enhance efficiency and service delivery related to student employment administration.

• Serve as the division’s lead administrator for the full lifecycle of graduate assistant employment activities, including position administration, onboarding support, personnel transactions, and separation processing.
• Coordinate graduate assistant employment activities through applicable university systems and ensure compliance with university policies, procedures, and employment requirements.
• Provide consultation and guidance to supervisors regarding graduate assistant employment processes, hiring procedures, onboarding requirements, payroll processes, and employment policies.
• Monitor employment actions and workflow approvals to ensure timely processing and resolution of issues.
• Ensure completion of required onboarding documentation and maintenance of employment records.
• Maintain graduate assistant personnel files in accordance with university records retention requirements.
• Monitor Graduate Assistant Tuition Waiver Compliance Reports and coordinate resolution of identified issues.
• Ensure compliance with applicable university policies and deadlines related to graduate assistant appointments.
• Identify process improvements and recommend solutions to enhance efficiency and service delivery related to student employment administration.

45

Payroll Administration and Reconciliation OversightBiweekly Payroll

• Coordinate and oversee division biweekly payroll processing activities for benefitted and non-benefitted employees.
• Review payroll records, timesheets, and supporting documentation to ensure accuracy, completeness, and compliance with university and regulatory requirements.
• Conduct payroll reconciliations and research discrepancies related to pay, leave reporting, time entry, and position funding.
• Collaborate with supervisors, business managers, and university payroll partners to resolve payroll-related issues and ensure timely payroll processing.
• Monitor payroll transactions and generate reports to identify trends, discrepancies, and compliance concerns.
• Maintain payroll documentation and supporting records in preparation for audits, reviews, and compliance monitoring activities.
• Serve as a resource for payroll-related questions and provide guidance regarding payroll procedures and system functionality.

• Prepare and maintain monthly payroll proof and supporting documentation.
• Review payroll reports and research discrepancies related to pay, leave reporting, position funding, and employment actions.
• Coordinate resolution of payroll issues with supervisors, Finance, University Human Resources, and payroll partners.
• Maintain payroll records and support documentation in accordance with university requirements.
• Assist with payroll reporting and reconciliation activities as when needed.

30

HR Operations and Employment Administration Support

• Perform data entry for all personnel actions in the University Human Resources’ position management system. Monitor workflows to identify and help resolve any questions, delays, concerns, etc.
• Serve as backup to the Human Resources Coordinator and provide support as needed with tasks to include, but not limited to, essential new hire communications, establishing personnel files and EOO posting files, requesting and/or monitoring UGA ID and MYID requests, etc.

15

Records Management and Compliance Reporting

• Administer division records retention practices for personnel, payroll, and employment-related documentation.
• Ensure records are maintained, archived, and disposed of in accordance with university policies and applicable regulatory requirements.
• Monitor records management processes to support audit readiness and compliance objectives.
• Serve as a liaison with university stakeholders regarding employment, payroll, and workforce information requests.

10

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Development & Alumni Relations’ Office of Talent Management

dartalent@uga.edu