Administrative Generalist
- Employer
- University of Virginia
- Location
- Charlottesville, Virginia, United States of America
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The Division of Cardiovascular Medicine in the School of Medicine at the University of Virginia is seeking an Administrative Generalist to support physician leaders, faculty and programs. The Division of Cardiovascular Medicine is nationally recognized for excellence in clinical care, research, and teaching. Faculty members provide expert, comprehensive care for all forms of cardiovascular disease through UVA Heart and Vascular Institute.
The position provides advanced administrative and operational support in a complex academic healthcare environment. Primary responsibilities include faculty support, clinical and educational scheduling, faculty research endeavors, recruitment and onboarding, meetings and events, travel and expense administration, data analysis and reporting and special projects. Learn more about the Division of Cardiovascular Medicine at: https://med.virginia.edu/cardiovascular-medicine/about/
Responsibilities Include:
- Manage complex calendars, coordinate meetings, events, agendas, materials, action items, and professional communications.
- Maintain faculty records and support annual reviews, appointment and promotion activities, recruitment, and onboarding.
- Coordinate assigned physician schedules in QGenda or other scheduling platforms and communicate approved schedule changes. Complex schedules include 24/7 clinical operations composed of inpatient, outpatient, procedure labs, and call schedules.
- Data analysis and quarterly reporting of clinical outcomes, effort allocation, quality metrics and clinical projections/reconciliation
- Support medical students, residents, volunteers, observers and other learner rotations, including schedules, access, orientation, and evaluations.
- Coordinate travel and process reimbursements, purchasing requests, and invoices in accordance with university requirements.
- Coordinate Division education conferences ensuring compliance with UVA Health CME office
- Support section projects, reports, events, committees, procedures, website content, and process-improvement activities.
Minimum Requirements
Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
Experience: 3+ years of relevant experience required.
Preferred Qualifications
- Experience in academic medicine, healthcare, higher education, or another complex organization, particularly supporting physicians, faculty, or senior professionals.
- Experience with clinical scheduling, medical education, recruitment, onboarding, faculty affairs, project coordination, HIPAA, or systems such as QGenda, Workday, Epic, New Innovations, Interfolio, Qualtrics, or SharePoint.
- Proficiency with Microsoft 365, OneDrive and demonstrated ability to manage competing priorities, communicate effectively, exercise sound judgment, and handle confidential information.
Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Salary Range: Salary will be commensurate with education and experience.
Exemption Status: This is a non-exempt-level, benefited position. Learn more about UVA benefits.
Work Arrangement: This position is based in Charlottesville, VA. After a training period, the position is eligible for a hybrid schedule of 3 days on Grounds per week, with additional on-site presence as needed, in accordance with UVA’s remote work guidelines and based on the needs of the Division of Cardiovascular Medicine.
About UVA and the Community: To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Application Timeline: Application review will begin after October 26th.
Background Check: Background checks will be conducted on all new hires prior to employment.
Visa Sponsorship: This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply: Please apply online, by searching for requisition number R0088422. Complete an application with the following documents:
- Resume
- Cover Letter is optional but strongly encouraged
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants: Search and apply for jobs on the UVA Internal Careers website.
Reference Check Process: Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Department Contact: For questions about the position, please contact Amanda Scott at alw4z@virginia.edu.
Recruiter Contact: For questions about the application process, please contact Margaret Weeks.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
Organization
In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.
What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.
Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).
As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.
RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES
As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.
Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.
NATIONALLY RANKED HEALTH SYSTEM
UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.
Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.
The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.
INSPIRING STUDENTS, INSPIRED TEACHING
The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.
One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation: UVA’s faculty have generated more than 130 patents since 2010.
Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards. Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.
LIFE IN CHARLOTTESVILLE
Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries. No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.
In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others. Charlottesville is also becoming a center for innovative start-up businesses. The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers.
The University of Virginia is an Equal Opportunity Employer. All interested persons are encouraged to apply including veterans and individuals with disabilities.
- Telephone
- 434-985-4532
- Location
-
2420 Old Ivy
Charlottesvle
Virginia
22911-7433
United States
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert