Contemplative Instructor Coordinator, Contemplative Sciences Center (Staff Wage)
- Employer
- University of Virginia
- Location
- Charlottesville, Virginia, United States of America
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- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The Contemplative Sciences Center (CSC) at the University of Virginia is seeking an organized, welcoming, and service-focused Contemplative Instructor Coordinator to support the community of contemplative instructors (CIs) who teach in the Contemplative Commons. This part-time wage position will serve as the primary point of contact for CIs, managing the relationship from hiring and onboarding through day-to-day teaching in our space as well as offboarding.
The Contemplative Instructor Coordinator will work closely with the CSC programs, events, operations, and finance teams to make sure instructors are hired and paid accurately and on time, have what they need to teach, and feel at home in the building. The position will also maintain a directory of instructor expertise, track class attendance, and relay instructor feedback to the team.
This is a part-time, hybrid position working approximately 10–20 hours per week. Flexible schedule; some evening and weekend hours will be occasionally required.
Instructor Relations & Customer Service
- Serve as the primary point of contact for current and potential future contemplative instructors, collecting information and responding to questions promptly and professionally.
- Greet instructors when they arrive for their first class, help them set up as needed, and make sure the room and equipment are ready for class.
- Communicate instructor rates and payment processes clearly and consistently.
- Communicate building and space-use policies to instructors and help enforce them.
- Relay material, equipment, and space issues from instructors to the programs and operations teams and follow up to confirm resolution.
Hiring, Onboarding & Payment
- Coordinate all logistical details related to hiring instructors on behalf of the full programs team.
- Submit purchase requisitions and purchase orders for instructor services through Workday on behalf of the programs team, in coordination with the finance team.
- Assist instructors with supplier onboarding through PaymentWorks and Paymode as needed.
- Orient new instructors to the Contemplative Commons, including spaces, equipment, policies, and procedures.
- Support the creation of an instructor orientation video and related orientation materials and keep them up to date.
- Maintain organized records of instructor agreements, onboarding documents, certificates of liability, and payments.
Scheduling, Attendance & Records
- Book rooms for regular weekly classes in coordination with CSC scheduling staff.
- Collaborate with contemplative instructors to track class attendance and maintain accurate records to support reporting and program planning.
- Build and maintain a CI Directory to help the team organize contemplative instructor contact information, vendor identification, and areas of expertise; schedule substitute instructors as needed; and provide referrals to UVA partners.
- Assist with registration processes as needed.
- Perform other duties and special projects as assigned.
- High School Diploma or equivalent
- At least one year of experience in program coordination, customer service, administrative support, or a related role.
- Excellent customer service and interpersonal skills, with the ability to build warm, professional working relationships.
- Strong organizational skills and attention to detail, with the ability to manage multiple people, schedules, and deadlines.
- Comfort communicating and upholding policies in a friendly, clear, and consistent way.
- Proficiency with Microsoft Office, including Excel and Forms.
Preferred Qualifications
- Bachelor's Degree
- Experience with Workday or another financial, procurement, or HR platform, including purchase requisitions or wage hiring.
- Familiarity with higher education or public-sector administrative practices.
- Experience coordinating instructors, teaching artists, contractors, or volunteers.
- Experience with room scheduling, registration, or attendance systems.
- Experience supporting the creation of orientation, training, or video materials.
- Personal familiarity with contemplative practices such as yoga, meditation, mindfulness, movement, or the arts.
- Strong written and verbal communication skills.
- Ability and willingness to learn new systems and processes.
- Interest in supporting the Contemplative Sciences Center's commitment to human flourishing for students, faculty, staff, and the Charlottesville community.
Compensation & Application Position Compensation: $22.00-24.00 Hourly
This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029
To apply, please submit an application online at https://jobs.virginia.edu and attach a current CV/Resume and Cover Letter. Search on requisition number: R0088454. Internal applicants may search and apply for jobs on the UVA Internal Careers website.
The University will perform background checks on all new hires prior to employment.
Physical Demands Ability to move between rooms in the Contemplative Commons and help set up classroom equipment and materials (for example, mats, cushions, props, and audio equipment). Proficient communicative, auditory, and visual skills; attention to detail.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
Organization
In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.
What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.
Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).
As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.
RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES
As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.
Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.
NATIONALLY RANKED HEALTH SYSTEM
UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.
Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.
The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.
INSPIRING STUDENTS, INSPIRED TEACHING
The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.
One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation: UVA’s faculty have generated more than 130 patents since 2010.
Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards. Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.
LIFE IN CHARLOTTESVILLE
Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries. No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.
In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others. Charlottesville is also becoming a center for innovative start-up businesses. The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers.
The University of Virginia is an Equal Opportunity Employer. All interested persons are encouraged to apply including veterans and individuals with disabilities.
- Telephone
- 434-985-4532
- Location
-
2420 Old Ivy
Charlottesvle
Virginia
22911-7433
United States
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