Program Coordinator
- Employer
- University of Virginia
- Location
- Charlottesville, Virginia, United States of America
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The University of Virginia seeks a Program Coordinator to join the Department of Family Medicine within the School of Medicine. The Coordinator will serve as the operational and administrative hub of the Center for Refugee and Immigrant Health, supporting the Center Director in coordinating programs, partnerships, and day-to-day activities. Working closely with faculty, learners, community organizations, and University partners, the Coordinator will help develop and manage educational programs, community health initiatives, and volunteer engagement activities. This is a full-time, 30 hours/week position.
General Summary
Supports the delivery of administrative programs, services, and operational activities through the application of professional knowledge and judgment. Assists with planning, coordination, reporting, and operational initiatives while contributing to departmental objectives and service delivery outcomes.
Typical Essential Functions
- Supports administration of programs and operational services.
- Coordinates departmental processes and activities.
- Researches issues and prepares information for review.
- Maintains records, reports, and program documentation.
- Applies policies and procedures to assigned responsibilities.
Responsibilities Include:
- Provide advanced administrative coordination for office operations, special projects, and department leadership, ensuring operations run on schedule.
- Schedule and coordinate meetings, educational and special events, and business travel; manage agendas and calendars, flagging key items and dates for medical professional personnel.
- Track expenditures with supporting documentation and prepare or process reimbursement requests.
- Compile data and prepare, edit, and manage reports and documents for senior leaders.
- Maintain the website and faculty CVs; manage scholarly references and assist with grants as needed.
- Review and answer correspondence, screen callers and visitors, and handle confidential matters.
- Serve as point of contact for facility, equipment, and service requests.
- Assist with the interview and selection process, credentialing, and graduation verification.
- Grant writing or fundraising support; website, content, and communications responsibilities.
- Perform other duties as assigned.
Minimum Requirements
Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
Experience: 3+ years of relevant experience required.
Preferred Qualifications
- Administrative experience in academia, including planning concurrent in-person, virtual, and hybrid programs and events.
- Experience coordinating budgets, contracts, and reimbursements.
- Data tracking and reporting for senior leaders; process-improvement experience.
- Project management certification (e.g., CAPM) or experience
- Community engagement, volunteer, or nonprofit experience
Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Salary Range: The anticipated hiring range is $47,500–$50,000, prorated for a 30 hours a week position, commensurate with education and experience.
Exemption Status: This is an exempt-level, benefited position. Learn more about UVA benefits.
Funding Details: This is a restricted position with a 2 year term limit.
Work Arrangement: This position is a 30 hour a week position based in Charlottesville, VA. It is eligible for a hybrid schedule of 3 days on Grounds per week, with additional on-site presence as needed, in accordance with UVA’s remote work guidelines.
About UVA and the Community: To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Application Timeline: Application review will begin after November 2.
Background Check: Background checks will be conducted on all new hires prior to employment.
Visa Sponsorship: This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply: Please apply online, by searching for requisition number R0088542. Complete an application with the following documents:
- Resume
- Cover Letter optional but strongly encouraged
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants: Search and apply for jobs on the UVA Internal Careers website.
Reference Check Process: Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Department Contact: For questions about the position, please contact Robert Hunt at RLH2Z@uvahealth.org.
Recruiter Contact: For questions about the application process, please contact Margaret Weeks.
s.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
Organization
In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.
What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.
Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).
As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.
RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES
As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.
Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.
NATIONALLY RANKED HEALTH SYSTEM
UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.
Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.
The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.
INSPIRING STUDENTS, INSPIRED TEACHING
The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.
One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation: UVA’s faculty have generated more than 130 patents since 2010.
Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards. Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.
LIFE IN CHARLOTTESVILLE
Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries. No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.
In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others. Charlottesville is also becoming a center for innovative start-up businesses. The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers.
The University of Virginia is an Equal Opportunity Employer. All interested persons are encouraged to apply including veterans and individuals with disabilities.
- Telephone
- 434-985-4532
- Location
-
2420 Old Ivy
Charlottesvle
Virginia
22911-7433
United States
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert