Event Coordinator, Contemplative Sciences Center
- Employer
- University of Virginia
- Location
- Charlottesville, Virginia, United States of America
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Events Coordinators assist with a variety of event activities, including processing facility reservation requests, supporting client accounts, maintaining vendor relationships, and helping to plan and execute events. They gather cost information and make recommendations to clients. Event Coordinators compile event material, run usage reports, process billing, and update the event calendar, as necessary. They coordinate details and event logistics and adhere to a budget.
Job Description
- Collaborate with Event Manager in all aspects of hosting events, including scheduling facilities, negotiating rental costs with clients, ensuring adequate staffing for events, collecting fees and managing contracts. Offer tours to potential clients, helping them understand both the opportunities and restrictions of the spaces available.Process reservation requests and maintain database. Prepare set-up reports and investigate and resolve problems.Oversee the processing of facility requests via 25Live software.Support internal clients to produce CSC events to include agenda planning, catering, hotel block, transportation, room set-ups, audio visual requirements, security, custodial needs, etc., ensuring seamless execution.Ensure student event staff is prepared to serve customers daily. Identify current projects and tasks to be completed. Ensure daily readiness of the Event Management office and document procedures. Collaborate with the Operations team to provide operational support. Must be able to lift 25 lbs, and be comfortable and willing to do typical event work: moving boxes, furniture, etc.Must be comfortable working in a fast-paced environment, and managing multiple events at various stages at once.Given that many events happen in the evening and on weekends, this position requires non-traditional work hours as well as traditional work hours, but CSC is committed to a healthy work-life balance, so hours will not exceed 80 over a 2 week period.In addition to the above job responsibilities, other duties may be assigned.
MINIMUM REQUIREMENTS
Education: Bachelor’s degree
Experience: at least 4 years of relevant experience. Experience facilitating programs and events, preferably at an institution of higher education, and familiarity with trends in undergraduate education is strongly preferred.
Licensure: None
Preferred Qualifications:
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) • Experience using scheduling or event platforms such as Eventbrite and 25Live
• Must be able to lift 25 lbs and move tables and chairs comfortably
• Strong organizational and communication skills
• Comfort with troubleshooting basic AV or facilities-related issues
Anticipated hiring range: $53,000-$58,000 commensurate with education and experience. This is a restricted position. https://uvapolicy.virginia.edu/policy/HRM-021#Restricted_Position
TO APPLY
Applicants please apply HERE. Internal applicants may search and apply for jobs on the UVA Internal Careers website.
Complete a candidate profile online and attach the following required documents:
- Cover letter
- CV
Incomplete applications will not be given consideration.
Department Contact: For questions about the position, please contact Cecelia Magargee cwm2z@virginia.edu
Recruiter Contact: For questions about the application process, please contact Eric Allen.
PHYSICAL DEMANDS:
Job may require sitting/standing for prolonged periods, frequently bending/stooping/traveling. Ability to lift/push/pull 25 lbs., climb ladders, stairs. Ability to use hands, often in repetitive motion, in order to complete work assignments.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
Organization
In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.
What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.
Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).
As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.
RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES
As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.
Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.
NATIONALLY RANKED HEALTH SYSTEM
UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.
Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.
The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.
INSPIRING STUDENTS, INSPIRED TEACHING
The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.
One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation: UVA’s faculty have generated more than 130 patents since 2010.
Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards. Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.
LIFE IN CHARLOTTESVILLE
Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries. No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.
In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others. Charlottesville is also becoming a center for innovative start-up businesses. The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers.
The University of Virginia is an Equal Opportunity Employer. All interested persons are encouraged to apply including veterans and individuals with disabilities.
- Telephone
- 434-985-4532
- Location
-
2420 Old Ivy
Charlottesvle
Virginia
22911-7433
United States
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