Advancement Associate, UVA Health Development
- Employer
- University of Virginia
- Location
- Charlottesville, Virginia, United States of America
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Keep a high-impact fundraising team moving as it advances philanthropy for the UVA School of Medicine.
The University of Virginia seeks a highly organized, detail-oriented administrative professional to serve as Advancement Associate for the School of Medicine, Medical Alumni fundraising team within UVA Health Development, engaging alumni, donors, and friends in support of the School of Medicine.
UVA Health Development (UVAHD) advances philanthropic support for UVA Health. The School of Medicine, Medical Alumni fundraising team works closely with faculty, department chairs, Health System leadership, the Medical Alumni Association, and External Relations colleagues to engage alumni, donors, and friends in supporting the School of Medicine. As the team’s point person for a group that is regularly on the road, the Advancement Associate is at the center of that work, with the chance to build expertise in advancement operations, CRM systems, and donor reporting.
Reporting to the Director of Development, Medical Alumni, and partnering closely with the team’s major gift officers and Medical Alumni Association staff, the Advancement Associate will keep complex schedules and travel running smoothly, deliver accurate prospect and financial reporting, and help the team respond promptly to donors, faculty, and UVA Health leaders.
What We’re Looking For
The ideal candidate is a highly organized, detail-oriented administrative professional who can independently manage and prioritize requests for a busy, frequently traveling fundraising team, and who is eager to learn advancement CRM and reporting tools.
Successful candidates will demonstrate:
- Strong calendaring and coordination skills, with careful attention to detail and accuracy
- The ability to independently manage and prioritize competing requests
- Professional, timely communication with faculty, donors, and UVA Health leadership
- Sound judgment, including knowing when to consult a supervisor on non-routine or budgetary matters
- Discretion in handling confidential donor and prospect information
- Initiative and a willingness to learn donor databases, queries, and reporting
- A collaborative approach to working with peers and partners on joint projects and events
- Enthusiasm for supporting philanthropy that advances medical education, research, and patient care at UVA
What You’ll Do
In this role, you will:
- Manage complex calendars and schedule meetings with faculty, alumni, donors, and UVA Health leaders, anticipating needs and resolving conflicts
- Coordinate travel for a frequently traveling team, including itineraries, briefings, and prospect information packets
- Serve as the key liaison between the School of Medicine fundraising team and the Medical Alumni Association, coordinating joint meetings, agendas, and communication
- Use CRM and reporting tools to maintain donor and prospect records and produce prospecting, giving, financial, and fund balance reports
- Support portfolio management and prospect research in collaboration with other support teams
- Provide Workday financial support for reimbursements.
- Prepare presentations and meeting minutes
- Collaborate with fellow advancement associates on joint projects and help staff team events
Minimum Qualifications
- Education: High School Diploma/GED required
- Experience: At least 2 years of related experience
Preferred Qualifications
- Bachelor’s degree preferred
- More than 2 years of related experience
- Previous experience working with Salesforce CRM and/or with Workday
Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.
Salary Range
- The anticipated hiring range is $21.63 - $24.03 per hour ($45K - $50K per year), commensurate with education and experience.
Position Type & Work Location
- This is a non-exempt level, benefited position. Learn more about UVA benefits.
- This is a restricted position, which is dependent on funding and is contingent upon funding availability.
- UVA External Relations offers a flexible workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and be able to work collaboratively with others using a variety of technologies and tools.
- This position is eligible for remote work, with the expectation that the selected candidate resides within a two-hour driving distance of UVA Grounds in Charlottesville, Virginia. To foster connection and engagement with colleagues and external relations partners, travel to Charlottesville is expected at least once per month for meetings, events, and other business activities. UVA will cover reasonable business travel expenses associated with these required visits.
About UVA and the Community
To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.
Application Timeline
Application review will begin after November 16, 2026.
Additional Requirements
- Background checks will be conducted on all new hires prior to employment.
- This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply
Please apply online, by searching for requisition number R0089073.
Internal applicants may search and apply for jobs on the UVA Internal Careers website.
Complete an application with the following documents:
- Resume
- Cover Letter
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Reference Check Process
Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Contact- For additional information about the position, please contact Ann Walker, Senior Associate Director of Staff Success, at awp6h@virginia.edu.
- For questions about the application process, please contact Jon Freeman, jf2sw@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
Organization
In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.
What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.
Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).
As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.
RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES
As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.
Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.
NATIONALLY RANKED HEALTH SYSTEM
UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.
Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.
The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.
INSPIRING STUDENTS, INSPIRED TEACHING
The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.
One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation: UVA’s faculty have generated more than 130 patents since 2010.
Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards. Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.
LIFE IN CHARLOTTESVILLE
Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries. No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.
In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others. Charlottesville is also becoming a center for innovative start-up businesses. The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers.
The University of Virginia is an Equal Opportunity Employer. All interested persons are encouraged to apply including veterans and individuals with disabilities.
- Telephone
- 434-985-4532
- Location
-
2420 Old Ivy
Charlottesvle
Virginia
22911-7433
United States
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