Manager, Research Administration, Pre-Award

Stanford Neurology is seeking a Manager, Research Administration (Pre-Award)/Research Administrator 4 to lead and manage a team responsible for pre-award proposal preparation activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.

This position is open to remote candidates but hybrid is preferred.
 

DESIRED QUALIFICATIONS: 
Master’s Degree and progressive experience in leading research administration teams, including pre and post award management.
 

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, sue fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push, and pull objects weighing 11-20 pounds.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Core Duties:

• Supervise other staff, delegate tasks and projects and monitorwork. Conduct performance appraisals; provide coaching, mentoring andtake disciplinary actions when required.

• Actively identify and collaborate to develop training tools andprograms for staff. Manage and contribute to continuous processimprovement and staff development.

• Resolve extremely complex issues escalated from team members anddetermine if further review is necessary by senior management or keyuniversity constituencies.

• Assist team in preparation of complex proposals within parametersof sponsored and non-sponsored research guidelines.

• Oversee and review compliance with proposal guidelines,communicate proposal preparation and submittal process andcloseout.

• Serve as subject matter expert on pre and/or post- award researchadministration. Interpret complex regulations, rules, policies andprocedures.

• Manage a portfolio of complex grants and contracts, provideshort-term backup coverage.

Minimum Education andExperience

Bachelor’s degree and seven years of job-related experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Expert knowledge and fluency of governmental regulations (e.g.FAR, Uniform Guidance, CAS).

• Knowledge and ability to understand, interpret, and communicateuniversity policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Exceland web-based tools.

• Strong accounting skills; knowledge of accountingprinciples.

• Knowledge of procurement needs, including sole-sourcing, costanalyses, vendor requirements, and small business reporting.

• Strong knowledge of property management requirements related toStanford or non-Stanford title of equipment and fabrications.

• Expert in project management, including managing internationalcollaborations and complex multi-sub award contracts.

• Knowledge of personnel management, including proposing effort forand training and hiring of students, post-doctorals, academicappointments, regular staff, bargaining unit staff, and consultants,along with the circumstances appropriate for each type ofposition.

• Extreme attention to detail.

• Ability to review a proposal or manage a project withunderstanding of the overall scope and goal of each sponsoredproject.

• Excellent time management and organizational skills.

• Demonstrated ability to develop and manage staff.

Certificates and Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I andII must be completed to remain in this position.

Certified Accountant or Auditor, MBA, project managementcertification, or similar credential desired.