Administrative Assistant 3

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Job Title:Administrative Assistant 3

Department:Medicine | Health and Rehabilitation Sciences

Health Sciences Program Administrative Assistant 3

Functions as Administrative Assistant 3 to coordinate and monitor daily administrative activities & services in the Health Sciences program. Position provides comprehensive administrative support to program including, but not limited to: coordinates and oversees daily and long term business functions of the office including financial, human resources, outreach & marketing, and facilities & space, in collaboration with Program Director, Program Manager, and School Administration.

Primary Duties

• Assist with maintaining calendars, scheduling meetings, taking minutes, ordering office supplies and serving as the primary contact for visitors, students, faculty and staff regarding the program(s).
• Coordinate faculty and student travel arrangements for the division. Submitting spend authorization and expense report in Workday for travel authorization and reimbursement
• Coordinates and monitors daily administrative and operations of the HS program; ensure smooth operation of the office and dedicated teaching laboratory and research laboratory areas by submitting purchase request for teaching/lab supplies, maintaining supplies and equipment, ordering and coordinating purchase of office equipment and furniture, and coordinating events.
• Manage and coordinate division’s daily activities. Assist program and School leadership in coordinating, implementing, and assessing program activities including preparation of reports for accrediting agencies, curriculum evaluation, program evaluation.
• May support program Faculty and the School's Bus. Operations Manager(s) with posting and coordinating job searches.
• Serves as a member of the overall School Administration, by serving on committees, event planning/coordination, backup for other divisions, and other duties as needed.

This position requires a high level of organization, ability to multi-task and coordinate projects from multiple sources, and the ability to problem solve. In addition to the hard-skills, this candidate will be able to interface well with students, faculty, staff and leadership in a way that positively represents the program.

Education Expectations

HS Diploma/GED Required.

Bachelor's Degree Preferred.

Additional Information:

Location:Atwell Hall (0306)

Position Type:Regular

Scheduled Hours:40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.