Recruitment Specialist
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job DescriptionStudent Recruitment – 65%
- Serves as a subject matter expert and liaison for the HR Partner, Unit, and Search Committee to provide recruitment guidance, consultation, and expertise in alignment with federal guidelines, university policies, and procedures for student recruitment activities. Will work with departments on student job posting details to meet university guidelines.
- Reviews, audits recruitment plans and posts approved position descriptions coordinating with the HR Partner or Compensation Team as appropriate. Reviews position number assignment/position control validation and evaluates student direct hires in coordination with the supervisor.
- Assists applicants with questions on application process and status, sends system notification of application outcome to candidates.
- Manages concurrent hiring activities for student employees.
- Manages federal work study pools, hiring and related processes in coordination with units, affiliates, and HR Partners.
- Generates online offer (ensuring memorandum of agreement requirements are met), manages and reviews background check completion and results, updates PeopleSoft panels for position management activities, ensures supporting/organizational documents are collected for compliance purposes and monitors recruitment processes to ensure university guidelines are followed.
- Coordinates with supervisor or Senior Recruiter on any hiring activity requiring a start date, compensation, or other offer letter change.
- Works with Recruitment Director to evaluate issues related to the search process. Assists with the resolution of issues and concerns.
- Works with International Employment Advisor Sr. or International Scholar Services with any visa related issues.
- Works assigned tickets responding to questions or requests that require more than tier 1 level of support.
- Consults with HR Partners and units regarding internship questions, summer camps, etc.
- Supports the recruiting team with networking, recruitment, and outreach activities.
- Works with HR Partners in Schools/Areas as needed to support hiring needs, especially in the student and 3G world.
- Works with the Onboarding Specialist Team and the new employee to ensure a positive new hire experience.
- Assists with new hire orientation programming and development as needed.
- Reviews recruitment data reports to identify trends, assess the effectiveness of recruitment efforts, and make recommendations for continued improvement.
- Maintains accurate and up-to-date records of information, communication history, and recruitment activities. Provides ad-hoc reports to HR Partners/units served as requested.
- Participates in projects to build efficiency and training programs/resources for stakeholders.
- Participates and identifies outreach opportunities to promote brand recognition and showcasing the university as an employer of choice.
- Engages with social media, student hiring job fair, external job fairs, and other HR events as appropriate.
- Liaises with units to provide connections and updates to strategic offerings with recruitment services.
- Actively Participates in professional development activities to promote learning and growth.
- Bachelor's degree OR a high school diploma/GED plus a minimum of four years of related professional-level work experience or equivalent.
- Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience.
- Excellent communication skills and attention to detail as demonstrated by application materials.
- Previous experience demonstrating the ability to build collaborative relationships/partnerships as evidenced by application materials.
- Previous experience working independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet deadlines, as evidenced by application materials.
- Two years of experience in human resources or recruiting.
- PHR or SCP Certification.
- Experience in recruitment (human resources, benefits, communication, and/or training at the University of Kansas).
- Experience working with confidential data.
- Experience using an HR Applicant Tracking Software system.
- Previous experience that required analytical and problem-solving skills.
- Demonstrated ability to establish and maintain effective working relationships with all levels of constituents in a higher education environment.
- Cover letter
- Resume
- Three (3) professional references
Review of applications will begin Monday, November 16, 2026. For consideration, please apply no later than Sunday, November 15, 2026.
Contact Information to ApplicantsSusan Phillips
Sr. Recruiter /HR Recruitment Specialist Supervisor
susan.phillips@ku.eduAdvertised Salary Range$44,100/annual salaryApplication Review BeginsMonday November 16, 2026Anticipated Start DateMonday January 11, 2027Apply to Job
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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