Contract and Event Setup Manager

Job Title: Contract and Event Setup Manager
Location: Gordon State College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 305589
About Us

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

Job Summary

This position is responsible for supervising and coordinating contracted custodial and grounds staff, the execution of campus events through the setup and breakdown of event spaces, and the coordination of campus office and departmental moves.

Responsibilities

Contract Supervision and Coordination (50%)

Serves as the primary point of contact for custodial and grounds services.
Coordinates and monitors the work of custodial and grounds personnel.
Monitors shift assignments and requests necessary adjustments as needed.
Orders supplies and materials and makes arrangements with contractors for special events
Maintains inventory of custodial equipment and supplies.
Establishes and monitors standard operating procedures, including procedures related to safety and equipment maintenance.
Provide updates and reports to the Director of Facilities on performance of contractors.

Event Setup and Coordination (40%)

Manages and coordinates setup for campus events, including special events, commencement, sporting events, and departmental events.
Tracks setup requests through the work order system.
Troubleshoots and resolves issues that emerge during event setup and breakdown.
Coordinates custodial support for events.
Responds to customer service requests.
Maintains custodial and grounds inventory supplies.
Reports equipment repair and replacement needs to supervisor.

Campus Moves (10%)

Coordinates and assists with campus office and departmental moves, including setup of spaces.
Collaborates with Maintenance and other departments to assist with moves.
Performs other related duties.

Required Qualifications

High School Diploma or GED required.
Three (3) years of experience in facilities, custodial services, and event setup.
Two (2) years of supervisory experience.
Valid driver"s license issued by the State of Georgia.

Knowledge, Skills, & Abilities

Knowledge of contract management for special events, setups, and custodial and grounds.
Knowledge of event management.
Knowledge of the materials, equipment and methods used in the custodial maintenance of public buildings.
Knowledge of computers and job-related software programs.
Ability to perform physical tasks, including lifting and moving equipment.
Ability to manage multiple priorities.
Skill in the supervision of personnel.
Skill in decision making and problem solving. Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Commitment to Excellence: Prioritize high standards in all endeavors, striving for distinction in education, research, and community engagement.

Student Success: Focus on enhancing regional workforce by effectively preparing students for successful careers, thereby ensuring a substantial return on their educational investment.

Innovation and Creativity: Encourage creative thinking and innovative solutions, driving progress and adapting to the evolving needs of our society and the wider world.

Belonging: Embrace and celebrate multiple perspectives, fostering an environment that enriches learning and promotes respect and understanding.

Equal Employment Opportunity

Gordon State College (GSC) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (protected status) be excluded from employment or participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any GSC program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

For questions or more detailed information regarding this policy, please email the Gordon State College Office of Human Resources at humanresources@gordonstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

This is a full-time, 12-month, exempt (salaried) staff position and includes a comprehensive benefits package. Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Background Check

Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with Gordon State College, as determined by Gordon State College in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre-employment drug test.

Other Information

May be required to work after hours, weekends, and be on call.