Master Schedule and Records Coordinator
- Employer
- The Ohio State University
- Location
- Columbus Campus
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- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
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Under the direction of the Assistant Dean of Academic Affairs, within the College of Food, Agricultural, and Environmental Sciences (CFAES), in support the of Academic Programs Team this college-level position: has responsibility for coordination and management of the master schedule of course offerings on the Columbus Campus within the Student Information System (SIS), including communications with academic units, developing and implementing the offering of courses in alignment with curriculum requirements, and interacting with members of the University Registrar team to implement course changes and new course offerings consistent with university and college policy and procedure; responsible for implementation of new processes/procedures/platforms related to the Master Schedule of Classes and Course Catalog and training academic unit and college personnel on new systems and procedures.
Communicates with the CFAES unit scheduling contacts within the academic units to maintain and update existing master schedules of course offerings within SIS; serves as an information resource and provides training for academic unit level scheduling contacts and academic unit faculty involved in the development of course offerings; coordinates with academic units to develop strategies for making scheduling adjustments in accordance to established curricular requirements; provides solutions to address routine issues and questions without requiring instruction or supervisor approval; assures adherence to curricular policies by auditing offerings for compliance with university and college policies.
Communicates with CFAES Wooster Ohio State ATI scheduling coordinator, coordinators across the university, CFAES Academic Affairs team and academic unit leadership, providing central coordination of curricular offerings in accordance with college procedures; manages the scheduling processes of Mid-West campus general assignment and college instructional spaces for class and non-class use; develops web-based resources for both the master schedule of course offerings and activity and event scheduling; collaborates to develop scheduling strategies and resources for faculty and staff; provides additional office support.
Completes special projects and other duties as assigned in support of the Academic Programs. This position may require travel within the state of Ohio and may also include working evening and weekend hours when necessary.
75%- Course Scheduling
Primary management of the master schedule of course offerings on the Columbus Campus within the Student Information System (SIS), including communications with academic units, developing and implementing the offering of courses, interacting with members of the University Registrar team, and implementing routine course changes and new course offerings in alignment with curriculum requirements; serves as an information resource and provides training for academic unit level scheduling contacts and academic unit faculty involved in the development of course offerings.
Interacts and communicates with contacts in academic units in developing strategies for making scheduling adjustments in accordance to established curricular requirements; responsible for implementation of new processes/procedures/platforms related to the Master Schedule of Classes and Course Catalog and training academic unit and college personnel on new systems and procedures; provides strategies and solutions for course scheduling situations based on established protocols and within parameters established for the college, and provides resources for faculty and staff.
Assures adherence to curricular policies by auditing offerings according to established university and college policies; communicates with CFAES Wooster Ohio State ATI scheduling coordinator, coordinators across the university, CFAES Academic Affairs team and academic unit leadership, providing central coordination of curricular offerings in accordance with college procedures; coordinates with the CFAES unit scheduling contacts within the Academic Departments and the School of Environment and Natural Resources (SENR) to maintain and update existing master schedules of course offerings within SIS.
Manages the scheduling processes of Mid-West campus instructional spaces for class and non-class use; develops web-based resources for both the master schedule of course offerings and activity and event scheduling.
25%- Academic Programs Support and Record Management
Provides support for the department; completes special projects and other duties as assigned in support of Academic Programs, including student record and program assessment support and processing.
Additional Information:MINIMUM REQUIRED QUALIFICATIONS
Bachelor's degree or equivalent experience. 2 years of relevant experience required. 2-4 years of relevant experience preferred.
DESIRED QUALIFICATIONS
Experience with and working knowledge of Ohio State University Systems including the Master Schedule of Classes, Course Catalog (CourseLeaf), Student Information System (SIS), and Room Matrix, as well as OnCourse and OnBase Record Management systems, CarmenCanvas Learning Management System, and Nuventive Improve.
For full consideration resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed.
The salary offer for this position will fall within the range of $20.43/hr - $26.54/hr. Offer is based on internal equity, unit's available budget, and the candidate's experience and qualifications. Ohio State provides access to a depth and breadth of opportunities and resources. Starting your first day, Ohio State offers you a comprehensive benefits package. Based on position type and eligibility. https://hr.osu.edu/wp-content/uploads/benefits-eligibility.pdf
Location:Agricultural Administration (0003)Position Type:RegularScheduled Hours:40Shift:First ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Organization
About The Ohio State University
The Ohio State University, one of the biggest and most comprehensive universities in the country, creates experiences that bring together expertise, ideas and resources to improve communities locally and globally.
Ohio State is regularly honored as one of the nation’s top 20 public universities. With campuses and research centers throughout the state, the institution’s unrivaled depth and breadth advance innovation, health care and research within Ohio’s communities. For more than 150 years, Ohio State has inspired the next generation of leaders, discovering groundbreaking medical breakthroughs and finding solutions to the problems the world is facing now.
Ohio State also has a top-rated academic medical center and a premier cancer hospital and research center.
Ohio State offers more than 200 majors and programs — plus 500 specializations — for undergraduates, in addition to more than 230 master’s, doctoral and professional degree programs and an estimated 12,000 course offerings.
Join Ohio State’s Community
At The Ohio State University, we connect people, ideas and resources to put knowledge into practice and create meaningful impact in people’s lives. Buckeyes lead with purpose. We advance excellence and inspire people to join in and take action. Together, we’ll create meaningful impact at a scale few others can match.
Explore our Extensive Benefits
Ohio State provides access to opportunities and resources for all employees. Starting your first day, Ohio State offers you a comprehensive benefits package.
· WORK-LIFE: Flexible and remote work arrangements where applicable, child care program, and access to educational, athletic and cultural events.
· RETIREMENT: State pension and alternative options with competitive employer contributions, as well as optional supplemental plans.
· HEALTH: Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming.
· TIME OFF: Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available.
· FINANCIAL: Tuition assistance for employees and their dependents, adoption assistance, and discounts with preferred vendors and university partners.
· WELLNESS: Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.
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