Administrative Support Associate

997933

Administrative Support Associate

Staff

EZ - EHRA Non - Exempt Permanent

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

The Office of the Provost is the central administrative unit that supports all entities within the divisions of Academic Affairs, Student Affairs, and Research & Engagement. The Office embraces shared governance and works in an open and transparent manner, fostering a collaborative environment where institutionally minded colleagues strive to advance each other’s work. We engage thoughtfully and collegially across all divisions of the University and represent the institution effectively to external partners. Our central purpose is to provide administrative leadership that facilitates the success of all UNCG faculty, staff, and students, while strengthening human capital in the Triad, state, and beyond by promoting excellence in research, creative activities, and educational programming that addresses societal needs.

The Administrative Support Associate provides high-level, independent administrative and operational support to the Faculty Senate.

For the Faculty Senate, the Administrative Support Associate independently organizes major meetings, forums, and events; manages the senate budget and reconciliation; maintains official governance records and committee rosters; and oversees website updates. This role serves as a central point of contact for Senate-related inquiries, providing accurate information and guidance on governance processes and procedures.

This position is responsible for creating and maintaining organizational mechanisms that support effective governance operations. Through independent system development and process refinement, the position enhances organizational efficiency and workflow within the Senate.

Bachelors degree or equivalent training/experience

18,000-21,000

Office of the Provost - 10101

11/05/2026

11/19/2026

No

0.500

Permanent

12

Non-Exempt

35

• Serve as primary resource for scheduling for Faculty Senate and General Faculty events, including meetings/forums, and other senate activities

• Working with Microsoft Calendar to set-up, invite, and remind attendees;
• Scheduling meetings including virtual formats; creating scheduling polls (e.g. Doodle);
• Arranging catering for meetings
• Serving as administrator during all faculty senate meetings
• Reserving meeting locations; reserving travel transportation

35

• Communication and composition of correspondences, organizing and sending out agendas and minutes for Faculty Senate leadership

• Help support communication between Faculty Senate leadership and the wider faculty through checking and responding or coordinating a response to faculty senate emails,
• Coordinating with senate leadership regarding meeting deadlines, etc.; collaborate with senate chair to prepare and send out meeting agendas; communicating with meeting attendees via email, text, phone, chat, etc.

15

• Maintains current and up to date roster of senators and senate committees

• Facilitating senator and senate committee rosters
• Communicating with election officers regarding elections and deadlines
• Collaborating with election officers regarding needed updates and refinements to rosters

10

• Coordinates and provides oversight of Faculty Senate budget, banner forms, including transportation and travel, coordination of all files, technology, office and digital spaces

• Facilitate processing and payment of invoices; oversee completion of appropriate paperwork as needed
• Oversee reimbursement of expenses
• Manage Faculty Senate office space
• Oversee Faculty Senate files and other equipment

5

• Other duties as assigned

• Take initiative when problems arise that need innovative solutions; assist and support senate leadership in identifying and solving problems

Reading - f, Writing - f, Vision-Preparing/Analyzing figures - f, Hearing - f, Talking - f, Standing - o, Sitting - f, Walking - o, Lifting-0-30 lbs. - o, Climbing-Stairs - o

Inside - f, Outside - r