Centennials Program Manager (Limited-Term)

S16017P

Centennials Program Manager (Limited-Term)

Franklin-School of Music

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

https://franklin.uga.edu

External

TRS or ORP

Employee

Benefits Eligible

Full Time

M-F, 8am-5pm; Occasional evening or weekends may be required.

Commensurate with experience

11/03/2026

Yes

01/01/2027

This position has a limited term appointment which is expected to be from January 2027 to June 2028. The position may be extended beyond the initial term, contingent upon continued funding.

Athens Area

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Project Management Pro I

Exempt

1.00

Bachelor’s degree in a related field or equivalent

The Limited-Term Centennial Program Manager will provide centralized leadership and project management for the centennial celebrations of the Hugh Hodgson School of Music and the Lamar Dodd School of Art. The centennial programs will align with UGA’s Year of the Arts, requiring close coordination with the university committee responsible for planning and managing Year of the Arts events.

Reporting to Associate Dean Dan Bara, the program manager will work closely with the directors and designated representatives of both schools, the Year of the Arts committee, the Franklin College Development and Alumni Relations and Marketing and Communications offices, and the leadership of other Fine and Performing Arts departments in the college to ensure alignment. The position will manage event planning and execution, project schedules, committee coordination, contracts, purchasing, vendors, sponsorship activities, documentation, and post-event reporting.


This position has a limited term appointment which is expected to be from January 2027 to June 2028. The position may be extended beyond the initial term, contingent upon continued funding.

• Experience managing complex projects involving multiple departments or organizations.
• Experience planning and executing large-scale events, performances, exhibitions, or public programs.
• Experience working in higher education, the arts, cultural organizations, or nonprofit settings.
• Experience coordinating contracts, purchasing processes, and external vendors.
• Experience collaborating with marketing, communications, development, or advancement professionals.
• Demonstrated ability to manage overlapping deadlines and multiple concurrent events.
• Familiarity with project management tools and event-planning systems.

• Strong project management and organizational skills.
• Ability to develop and manage detailed schedules, work plans, and deliverables.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work effectively with academic leaders, faculty, staff, volunteers, vendors, and external partners.
• Ability to coordinate multiple stakeholders with differing priorities.
• Sound judgment and the ability to resolve logistical and operational issues.
• Strong attention to detail and follow-through.
• Ability to work independently while maintaining appropriate communication with leadership.
• Ability to manage confidential or sensitive information appropriately.
• Ability to work occasional evenings and weekends in support of scheduled programs and events.
• Commitment to professional, responsive, and service-oriented collaboration.

Work is primarily performed in an office environment and at various campus and off-campus event locations. The position requires prolonged periods of sitting, standing, and walking; the ability to move throughout campus and event venues; and occasional bending, reaching, and lifting or carrying event materials and supplies weighing up to 25 pounds. The position also requires the ability to work occasional evenings and weekends, including extended periods of standing and walking during events.

Yes

Yes

Yes

No

No

No

No

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Centennial Program and Event Management

• Develop and manage comprehensive project plans for the centennial celebrations of both schools, which should include emphasis on broad community and alumni engagement to secure transformational sustained philanthropic and long-term resource support as an outcome of the Centennial celebrations.
• Coordinate the planning and execution of performances, exhibitions, lectures, receptions, large-scale communication efforts, alumni engagement, community programs, and other centennial-related activities.
• Establish project timelines, milestones, responsibilities, and deliverables.
• Monitor progress and address scheduling, logistical, communications, and operational issues.
• Ensure that events are coordinated across the two schools, with other Fine and Performing Arts Departments, and aligned with Franklin College and university activities.
• Provide on-site leadership and logistical support for major events.

35

Coordination and Stakeholder Management

• Serve as the central point of coordination for the Hugh Hodgson School of Music, Lamar Dodd School of Art and Franklin College of Art and Sciences.
• Work closely with school directors, department heads, faculty, staff, UGA Year of the Arts committee, other committees, and other university partners.
• Organize and support planning meetings, develop agendas, document decisions, and track action items.
• Maintain clear and consistent communication among participating units.
• Identify scheduling conflicts, resource needs, and cross-unit dependencies.
• Provide regular progress updates to the Associate Dean, Dean, and school directors.

25

Communications and Marketing Coordination

• Partner with the Franklin College Marketing and Communications Office to support coordinated promotion of centennial programs.
• Coordinate program information, event descriptions, planning materials, and content calendars.
• Coordinate the collection of information, images, historical materials, and other content needed for promotional activities.
• Support consistent branding and messaging across both centennial programs and UGA’s Year of the Arts.

10

Development and Alumni Relations Coordination

• Work with the Franklin College Development Office to support donor, alumni, sponsorship, and advancement-related activities.
• Provide project and event information needed for invitations, stewardship activities, sponsorship materials, and related communications.
• Provide support for tracking and follow-up with alumni and donors.

10

Contracts, Purchasing, and Vendor Management

• Work with the Franklin College Business Services Office to coordinate contracts, purchasing, and payment processes associated with centennial programs and events.
• Identify and work with external vendors, performers, speakers, venues, and service providers.
• Develop scopes of work, obtain required documentation, and monitor vendor deliverables.
• Coordinate with appropriate Franklin College and university offices to ensure that transactions follow applicable requirements.
• Track contractual deadlines, purchasing activity, and vendor performance.

10

Documentation, Assessment, and Reporting

• Maintain centralized calendars, project files, planning documents, contracts, vendor records, and event documentation.
• Track program milestones, participation information, expenditures, and other relevant measures.
• Prepare status reports, event summaries, and final reports for college and school leadership.
• Document processes, outcomes, and recommendations that may support future anniversary programs and major college events.
• Complete a comprehensive closeout report at the conclusion of the appointment.

10

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Stephanie Rosso

srosso@uga.edu