AuD Program Analyst

Job no: 563324
Work type: Staff
Location: San José
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Job Summary

The Doctor of Audiology Program is seeking an AuD Program Analyst to provide administrative, financial, and operational support to the Department Chair, Clinic Director, faculty, staff, and students. Working independently under limited supervision, the incumbent will support budget management, faculty assignments and scheduling, purchasing, hiring processes, events, outreach activities, records management, and office operations. The position will also develop systems and procedures to improve communication, workflow, efficiency, and service.

Key Responsibilities

• Coordinate daily office operations, maintain records and calendars, respond to University requests, update website content, and assist with program, accreditation, student, faculty, and alumni reports
• Monitor departmental budgets and accounts; prepare financial reports and projections; process purchasing, invoices, grant expenditures, travel requests, and reimbursements
• Coordinate faculty assignments, course and room scheduling, appointments, evaluations, faculty affairs, and faculty and staff recruitment activities
• Coordinate room reservations, facilities requests, equipment records, office supplies, student lockers, and shared department spaces
• Plan and support program events, orientations, ceremonies, accreditation visits, outreach activities, student equipment processes, and Student Assistant assignments

Knowledge, Skills & Abilities

• Ability to communicate professionally and respectfully with faculty, staff, students, applicants, vendors, and campus offices
• Knowledge of office administration, business writing, records management, scheduling, and customer service
• Ability to organize and prioritize multiple assignments, meet deadlines, maintain accurate records, and work independently
• Ability to track and report financial information, identify discrepancies, and follow established procedures
• Ability to develop and maintain systems that improve communication, workflow, and efficiency
• Ability to interpret and apply relevant University, CSU, SJSU, and departmental policies and procedures
• Working knowledge of Microsoft Office, especially Excel and Word, and Google Workspace, including Gmail and Calendar
• Ability to maintain confidentiality and establish effective working relationships in a diverse environment
• Ability to learn basic audiology terminology and the structure of a Doctor of Audiology program
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Two (2) years related work and business office experience which involves the monitoring and coordination administrative work through a system of internal procedures and controls
• Office coordination experience
• Experience in higher education, healthcare, or a business-office setting
• Experience with budget tracking, purchasing, scheduling, hiring support, event coordination, records management, or workflow improvement
• Experience using Excel, PeopleSoft or similar financial systems, electronic document systems, purchasing systems, or scheduling systems

Compensation

Classification: Administrative Analyst/Specialist – Non Exempt
Anticipated Hiring Range: $5,736/month - $6,208/month (Step 10 – Step 14)
CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: November 2, 2026 through November 16, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

People and Culture
jobs@sjsu.edu

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Advertised: November 02, 2026 (9:00 AM) Pacific Standard Time
Applications close: Open until filled

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