Program Representative (Limited)

Employer: University of California, Los Angeles
Location: Los Angeles, CA

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Special Instructions to Applicants

Applicants must submit a resume and cover letter to be considered.

This position is not remote. On-site presence will be required at a minimum of 3 days per week, depending on departmental and organizational needs. For more information, please consult the hiring manager.

Department Summary

Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the top providers of continuing and professional education in the United States, offering programs and classes to more than 50,000 students per year through approximately 4,500 classes and certificate programs to meet the professional development, continuing education, and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing education students throughout and beyond Los Angeles.
Position Summary

Join UCLA Extension and help support the delivery of innovative educational programs that serve diverse learners and professionals. This role coordinates program operations, supports instructors and students, manages course logistics, and collaborates with cross-functional teams to ensure a high-quality learning experience. Ideal candidates are organized, customer-focused professionals who thrive in a fast-paced educational environment and are passionate about lifelong learning.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

2 - 3 years Experience providing administrative or program coordination support, preferably in higher education. (Required)

Ability to independently prioritize, organize, and manage workflow to meet deadlines while adapting to changing demands and interruptions. (Required)

Adaptability to changing priorities, frequent interruptions, and dynamic work environments. (Required)

Strong decision-making and sound judgment, including appropriate escalation of issues. (Required)

Excellent verbal communication and presentation skills for diverse audiences. (Required)

Strong written communication, editing, and proofreading capabilities. (Required)

Attention to detail, accuracy, and commitment to high-quality outcomes. (Required)

Organizational and analytical skills, including data gathering and trend analysis. (Required)

Ability to evaluate alternatives and develop effective recommendations. (Required)

Exceptional customer service with a responsive, professional, and solutions-oriented approach. (Required)

Strong interpersonal and relationship-building skills with diverse stakeholders. (Required)

Financial, budgeting, and quantitative skills for expense monitoring and financial analysis. (Required)

Experience coordinating academic or continuing education programs and proficiency with Microsoft Office, CRM systems, LMS platforms, and new technologies. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and/or equivalent experience/training. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Position is hybrid, and incumbent is required to work a minimum of 3-days per week on site. (Required)

Schedule

Monday - Friday: 8AM - 5PM
Union/Policy Covered

99-Policy Covered
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Public%20Education%20Specialist%202%20(MI-DPT563000-JC004167-PD262987)

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.