HR Recruitment Coordinator
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
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- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
This position is hybrid - working two days in office at the Lawrence, KS campus and three days remotely subject to supervisor’s discretion. Please note that an on-campus presence of 2-3 days in person will be required for at least the first six weeks of employment for training purposes.Job DescriptionStaff Recruitment – 80%
- Serves as a subject matter expert and liaison for the HR Partner, Unit, and Search Committee to provide recruitment guidance, consultation, and expertise in alignment with federal guidelines, university policies, and procedures for staff recruitment activities.
- Reviews, audits recruitment plans and posts approved position descriptions, coordinating with the HR Partner, Senior Recruiter or Compensation Team as appropriate. Reviews position title, job family/classification assignment, FLSA status; coordinates position number assignment/position control validation, and advises on recruitment exception process.
- Works with the HRM Compensation team regarding title assignment and general pay guideline issues.
- Coordinates search activities, providing consultation regarding advertising and outreach initiatives.
- Assists applicants with questions on specific application process and status, sends system notification of application outcome to candidates, generates online offer letter (ensuring memorandum of agreement requirements are met as needed), manages and reviews background check completion and results, ensures supporting/organizational documents are collected for compliance purposes and monitors recruitment processes to ensure university guidelines are followed.
- Manages recruitment exceptions (search waivers and personnel actions) in coordination with the Compensation Team and supervisor.
- Generates offer letters for limited term extensions/renewals as needed.
- Works with Recruitment Director to evaluate issues related to the search process. Assists with the resolution of issues and concerns.
- Works with International Employment Advisor Sr. or International Scholar Services with any visa related issues.
- Works assigned tickets responding to questions or requests that require more than tier 1 level of support. Answers general questions from employment website, etc.
- Works with the Onboarding Specialist Team and the new employee to ensure a positive new hire experience.
- Generates and analyzes recruitment data reports to identify trends, assess the effectiveness of recruitment efforts, and make recommendations for continued improvement.
- Maintains accurate and up-to-date records of information, communication history, and recruitment activities. Provides ad-hoc reports to HR Partners/units served as requested.
- Participates in projects to build efficiency and training programs/resources for stakeholders.
- Liaises with units to provide connections and updates to strategic offerings with recruitment services.
- Actively participates in professional development activities to promote learning and growth.
- Bachelor's degree plus a minimum of two (2) years related professional-level work experience OR a high school diploma/GED plus a minimum of six (6) years of related professional-level work experience.
- Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience.
- Excellent written communication skills and attention to detail as demonstrated by application materials.
- Experience in building collaborative relationships/partnerships.
- Demonstrated experience handling confidential information with discretion.
- Bachelor’s degree in human resources management or related field or HS Diploma/GED with four (4) years experience in human resources or recruiting.
- PHR or SHRM-CP Certification.
- Experience in recruitment, talent acquisition, human resources, benefits, communication and/or training at the University of Kansas.
- Experience directly related to providing education or training in subject areas such as human resources, recruitment, affirmative action, equal opportunity.
- Experience using an HR ERP (Enterprise Resource Planning system), e.g. PeopleSoft.
- Analytical and problem-solving skills.
- Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet deadlines.
- Ability to establish and maintain effective working relationships with all levels of constituents in a higher education environment.
- Experience in actively sourcing applicant pools for qualified talent.
- Resume
- Cover letter
- Names and contact information for three professional references.
Senior Recruitment Coordinator
ebarker@ku.eduAdvertised Salary Range$54,700.00Application Review BeginsFriday November 13, 2026Anticipated Start DateSunday January 4, 2026Apply to Job
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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