HR Transaction Processor
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
This role acts as a first point of contact for HR inquiries and provides analytical insights and troubleshooting related to employee records, paycheck matters, time and leave audit activities, and transactional submission and processing (e.g., compensation or funding adjustments, summer pay, 3G form processing, supervisor changes, PAFs/ePAFs, keying funding changes into the HR/Pay system, and employee records maintenance.). The HR Transaction Specialist partners with various campus offices in working audit reports (e.g., Temporary Work Hours, Federal Work Study Monitoring, Under-enrolled Activities, etc.) and works closely with departmental staff, HR Partners, and COEs to ensure high‑quality, compliant and timely HR service delivery.
The successful candidate will have strong organizational and communication skills and demonstrate responsiveness in processing and troubleshooting transactional issues. They must possess the ability to maintain a high satisfaction rate in a fast-paced and deadline-driven atmosphere as well as the initiative to identify, analyze, and improve HR processes to enhance efficiency and effectiveness.
The Transaction Processor is a hybrid position.
Job Description40% – HR Transactional Analysis & Processing
- Manages and audits time and leave data to ensure accuracy, identify exceptions, and support timely payroll processing.
- Provides training and instruction to employees and supervisors related to timekeeping corrections, absence reporting, and system functionality.
- Serves as subject matter expert reviewing and analyzing 3G hiring forms for accuracy in position data, compensation, and funding. Partners with HR Partners and units to ensure proper appointment setup and collaborates on compensation calculations when needed.
- Manages keying all non-project funding changs into HR/Pay and ensuring chart strings and pools are properly set up for payroll.
- Audits and keys all funding transactions related to Summer Pay and academic appointments; may perform deeper analysis on replacement rows and data conflicts to maintain clean data.
- Manages biweekly compliance reports (Federal Work Study, Under‑Enrolled, etc.), investigates discrepancies, and collaborates on ensuring adherence to institutional and regulatory requirements.
- Manages the Personnel Action Forms (PAFs/ePAFs) and evaluates their alignment with governance, compensation structure, FTE standards, and position management rules. Maintains a high level of confidentiality in processing forms on behalf of Employee Relations.
- Performs analytical review of compensation adjustments, funding splits, and retroactive funding changes; partners with Budget Officers and HR Partners to ensure accuracy and policy alignment; identifies and escalates transactions which need intervention from Employee Relations.
- Manages the student compensation process by gathering data, validating accuracy, and preparing files for mass uploads.
- Reviews and audits workflow transactions (e.g., 3G, Additional Pay, Faculty Events, etc.) for data integrity and compliance before processing.
- Serve as subject matter expert, advising units on overload requests, evaluates allowability, identifies alternatives when needed, and collaborates with Talent Acquisition and Compensation on compliant solutions.
- Completes Funding Setup Request forms and appointment documentation requiring higher‑level analytical review (e.g., ensuring that cost centers are payroll eligible, fringe funding is overridden on FWS pools, CF1's are set up appropriately, helping calculate funding splits, etc.).
- Provides guidance and expertise, serving as the initial point of contact for HR position and payroll-related inquiries, providing accurate interpretation of policies, procedures, and workflow requirements across multiple channels (tickets, phone, email, chat).
- Conducts tier‑1 issue resolution and escalates complex issues to the appropriate HR teams while tracking and following up to ensure closure.
- Subject matter expert for employees and supervisors, and other departmental staff on HR processes, pay policies, timekeeping, and compliance requirements.
- Analyzes and maintains employee documentation and records within Perceptive Content and HR/Pay systems (e.g., additional pay documentation, researching paycheck issues, time & leave discrepancies).
- Investigates complex paycheck issues, researches and evaluates root causes (employment history, forms submitted, and data entered) and collaborates with HR COEs and Payroll on off‑cycle checks or pay corrections.
- Builds strong consultative relationships providing guidance, consultation, and expertise with HR Partners, unit administrators, system administrators, and HR COE staff to improve information flow and transaction accuracy.
- Provides back-up support for onboarding services team and front office staff as needed and is cross trained in critical compliance steps. Directs employees to centers of excellence for technical support as needed.
- Stays current on updates to HR systems, policies, and procedures; updates training materials and resource documents accordingly.
- Collects feedback, performs workflow assessments, and identifies opportunities for process and system improvements to develop and continuously improve efficiency, accuracy, and user experience.
- Participates in developing and delivering training/guidance for HR colleagues, campus partners, and system users on using Perceptive Content to submit 3G forms, creating funding change forms, and the time and absence review process in HR/Pay.
- Represents the HR unit on cross‑functional workgroups, offering analytical and process‑focused expertise.
- Participates in system testing, user‑acceptance activities, and implementation of new HR software tools or upgrades.
- Supports special projects, internal audits, and continuous improvement initiatives.
- Alternates with peers as backup to the HR Transaction Manager during absences, supporting team meetings or escalations.
- Mentors junior team members by providing guidance, feedback, and technical or process training.
- Contributes to shaping team standards and promoting a collaborative, solutions‑focused work environment.
- Participates in other projects as assigned and engages in ongoing professional development to strengthen HR, analytical, and technical expertise.
- Bachelor's degree OR a High School diploma/G.E.D. equivalency and three (3) years of professional experience.
- One (1) year of experience in HR operations, payroll processing, time and/or attendance administration, or related activities.
- Demonstrated written communication, accuracy, and organizational skills, as evidenced through application materials, and professional experience.
- Exceptional customer service skills, including responsiveness, empathy, and professionalism, demonstrated through prior work history and/or reference feedback.
- Experience delivering training to staff or customers, such as job aids, SOPs, presentations, or system walkthroughs as evidenced by application materials.
- Human Resources generalist experience, including employee relations, onboarding, or HR administrative support.
- Experience working with at least one HRIS/payroll/time system (e.g., Workday, UKG/Kronos, ADP, Oracle, SAP, Dayforce, PeopleSoft).
- Experience with HR, accounting, or payroll procedures within a higher education or similarly complex environment.
- Intermediate Excel skills, such as pivot tables, filters, or conditional formatting.
- Professional HR certification, such as SHRM‑CP, SHRM‑SCP, PHR, or SPHR.
- Experience developing training materials, such as job aids, SOPs, presentations, or system walkthroughs.
- A cover letter addressing how required and preferred qualifications are met.
- Resume or curriculum vitae.
- Contact information for three professional references.
Application review begins Monday, November 16th. For consideration, please apply no later than Sunday, November 15th.Contact Information to ApplicantsConnie Kellerman
HR Transactions Manager
cjordan10@ku.edu
785-864-2486Advertised Salary RangeStarts at $40,000Application Review BeginsMonday November 16, 2026Anticipated Start DateMonday November 30, 2026Apply to Job
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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