Coordinator, Facilities and Events

Facilities and Event Management 

• Directly oversee and manage the scheduling of all campus recreation facilities.

• Serve as the departmental primary administrator for 25Live (25Live reservation software).

• Serve as departmental liaison to university constituents regarding the scheduling and usage of Campus Recreation facilities.

• Manage internal and external user reservation by providing on-site management and/or oversight of events to include pre-event consultation, set-up, breakdown, and post event evaluation.

• Coordinate and build relationships with university constituents as they relate to event management.

• Manage inventory and equipment maintenance for informal recreation equipment.

• Responsible for administering and maintaining equipment inventory related to facility usage and events.

• Responsible for assisting in facility maintenance walkthroughs, inspections, head counts, and work order submissions.

• Oversee and upholds the University Lost & Found procedures for items lost in Campus Recreation Facility spaces.

• Assist in the development and administration of risk management procedures related to facility operations and emergency response.

Personnel Management 

• Recruit, hire, train, schedule and directly supervise part-time employees for facility operations.

• Assist in the development and coordination of scheduled staff meetings, staff trainings and risk management training sessions for facility and event staff.

• Manage disciplinary procedures for own student staff.

• Complete student evaluations according to established schedule.

Fiscal Management 

• Responsible for assisting in the preparation, forecasting, and monitoring of annual budget.

• Provide budgetary oversight for student payroll and operational expenses.

• Report and document all revenue from event reservations and/or facility usage including invoicing, contracts, and reports.

• Provide monthly and/or annual budget reports on all reservations/event budgets to departmental budget manager.

Assessment/Administrative Related Duties 

• Collaborate with Associate Director – Programs & Assessment to oversee operational related assessment data and reporting in accordance to departmental learning outcomes and divisional goals.

• Provide information annually and as needed to support departmental reports.

• Serve on university and department committees as assigned.

• Perform other duties as assigned.

The work schedule for this position will include early mornings, evenings and weekends as needed.

Required Qualifications:

• Bachelor’s degree

• One year work experience related to facility and/or event operations in campus recreation, parks and recreation, or athletics.

• Current American Red Cross CPR/AED/First Aid for the Professional Rescuer certification or ability to obtain within 30 days of hire.

• Ability to lift and carry 50 lbs.

Preferred Qualifications:

• Master’s degree in sport management, recreation, or related field.

• Experience in facility/event operations gained through a graduate assistantship (two years) in facility/event operations.

• Current CPR/AED and First Aid Instructor Certification or ability to complete within first six months of employment.

• Experience with facility scheduling, facility management, employee management, and reporting software platforms, including 25Live, Fusion, SubItUp, Connect2, or equivalent systems.

• Experience with hiring and/or supervision of staff and/or a team.

• Experience conducting workplace safety and/or customer service training.

• Experience related to facility/event management and scheduling multiple spaces and programs.