Student Accounts Specialist
- Employer
- Midway University
- Location
- Midway
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Student Accounts Specialist
Level:
Position Type: Full Time
Education Level:
Category:
Description
Paying for college is one of the most stressful parts of the student experience, and our Business Office exists to make it clearer and more manageable. As a Student Accounts Specialist, you'll be a trusted point of contact for students, families, sponsors, and campus partners, and you'll keep the financial operations behind every student account accurate and on time. You'll run billing, manage cashiering and reconciliation, administer payment plans, and serve as the office's lead on veteran and workforce-sponsored student accounts. This role suits someone who enjoys both helping people and getting the numbers exactly right.
What You'll Do
Student and family support
- Meet with students and families in person and respond to phone and email inquiries, explaining charges, payment options, deadlines, and policies in clear, plain language.
- Partner with Financial Aid, the Registrar, Housing, and Veterans Services to resolve account issues and keep students enrolled.
Billing and account management
- Run and maintain the electronic billing process each term and prepare manual invoices when needed.
- Post account adjustments, tuition and housing deposits, and other charges accurately and in line with institutional policy.
- Set up and maintain student payment plans and produce related reports.
Cashiering and reconciliation
- Record receipts for accounts receivable and non-AR accounts.
- Reconcile all cashier sessions daily and produce end-of-day reports.
- Prepare bank deposits and deposit reports.
- Reconcile petty cash monthly.
Third-party and sponsored billing
- Invoice and manage accounts for students funded through VA education benefits, VA Veteran Readiness and Employment (Chapter 31), and WIOA workforce programs.
- Track sponsor payments through the VA Vendor Inquiry System (VIS) and follow up on outstanding balances.
Office operations
- Support the day-to-day operations of the Business Office, contribute to procedure documentation, and suggest process improvements.
- Protect student and payment data in compliance with FERPA, PCI-DSS, and institutional policies.
Qualifications
Required Qualifications
- Bachelor's degree in accounting, business, or related field, or an equivalent combination of education, training and experience that demonstrates the required knowledge, skills and abilities.
- 2+ years of experience in accounts receivable, cashiering, billing, or a related financial role
- Demonstrate a meticulous and thorough approach to your work
- Clear, courteous written and verbal communication skills and a service-first mindset
- Ability to manage competing priorities and meet deadlines, especially during term start and billing cycles
- Proficiency with Excel and comfort learning student information and payment systems
- Demonstrated accuracy in handling cash, posting transactions, and reconciling account
Preferred Qualifications
- Higher education experience in a business office, bursar, or financial aid setting
- Knowledge of FERPA and 1098-T reporting
- Experience with [Banner/Colleague/Jenzabar/other SIS]
- Familiarity with VA education benefits, VR&E, WIOA, or other third-party sponsor billing
Why Join Us at Midway
- Comprehensive health, dental, and vision coverage
- Retirement plan with employer contribution
- Generous paid time off and holidays
- Tuition waiver for you and eligible dependents
- Meaningful work that directly supports students
Review of applicant materials will begin immediately and will continue until the position is filled.
Currently, Midway University is unable to provide new employment visa sponsorship. Consideration will be given to candidates who are already legally authorized to work for any employer in the United States.
To apply, visit https://www.paycomonline.net/v4/ats/web.php/portal/0360F3B5A2EC741788B51C99C6E17513/jobs/398313
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Organization
ESTABLISHED AS THE KENTUCKY FEMALE ORPHAN SCHOOL, the school was the dream of Dr. Lewis Letig Pinkerton, a young physician and minister of the Christian Church (Disciples of Christ). Together with James Ware Parrish, the Midway Christian Church elder who raised the funds necessary to open the school, they launched a revolutionary educational experiment. In antebellum Kentucky, the few girls who received formal education were taught to read only because it was considered necessary for their role as mothers. When they reached adulthood, they would read the Bible to their children. Female orphans were rarely offered even this meager amount of schooling. Without education or parental support and concern, the most many could hope for was a lifetime of drudgery as a maid or laborer.
The liberal arts curriculum and career preparation proposed by Dr. L.L. Pinkerton was a comprehensive solution to this tragic situation, and the benefits reached far beyond the individual girls who attended the school. Dr. Pinkerton’s dream became a reality as Midway-educated teachers went forth to share their learning with youngsters throughout the region. In the years since its inception, the institution has evolved to meet the educational needs of women, and men, while preserving the goals and standards of its founders.
Today, Midway University has achieved its goal of excellence in education, providing advanced instruction in a broad range of subjects based upon a strong liberal arts curriculum. The campus and programs have grown with the school’s enrollment, yet many of the traditional ideals Midway was founded on have remained constant. The college’s affiliation with the Christian Church (Disciples of Christ) remains strong and many members of the student body are active members of Christian Church congregations.
On May 12, 2016, the Midway University Board of Trustees voted to become fully coeducational in all of its undergraduate programs by fall 2016.
Mission Statement
Midway University shapes and inspires the lives of women and men in undergraduate and graduate programs through a student-centered, global education that leads to rewarding careers and responsible citizenship. (Adopted May 12, 2016)
Values
Midway University fosters core values shared by the Christian Church (Disciples of Christ) and reflect the beliefs of our founder, Dr. L.L. Pinkerton. These values include:
1. Valuing the dignity of all people
2. Acting with integrity and responsibility
3. Viewing self as part of the community
4. Living life within a global context
5. Providing service to others
6. Pursuing life-long learning
Quick Facts / At a Glance
History: Midway University is a private college and was established in 1847 by Dr. Lewis L. Pinkerton, a Christian minister and physician. Originally named the Kentucky Female Orphan School, the original purpose of the institution was to educate female orphans to become teachers. Through the years the school evolved and became Pinkerton High School, Midway Junior College, Midway College, and, finally, Midway University. Today Midway University is known for excellence in its Business, Equine, Nursing, and Teacher Education programs throughout Kentucky and beyond.
Location: Midway University's main campus is located in the heart of the Bluegrass Region in Midway, Kentucky (USA) on a scenic 200-acre campus. It's a short 10-minute drive to Lexington, Frankfort, Georgetown and Versailles. Louisville, Kentucky and Cincinnati, Ohio are just a one-hour drive away. Midway University also offers programs at an off-site location in Lexington in addition to providing many programs online.
Campus size: 200 acres
President: Dr. John P. Marsden
Number of buildings: 13: Anne Hart Raymond Center for Mathematics, Science and Technology; Ashland Stable; Belle Wisdom Residence Hall; Buster Residence Hall; Equine Education Center; Keeneland Stable; Little Memorial Library; Lucy Peterson House; Marrs Hall; McManis Student Center (includes Piper Dining Hall and Marshall Gymnasium); Patterson Building; Pinkerton Hall; Learning Resource Center
Other campus landmarks: Altrusa Bridge, the entrance to the college; Graves Amphitheater; the Path of Opportunity and Starks Bridge
Affiliation: Christian Church (Disciples of Christ)
Enrollment: 1,194
Student/Faculty Ratio: 15:1
Degrees granted and accredited by the Southern Association of Colleges and Schools (SACS): Associate, Bachelor, Master
Schools: Private, co-educational, liberal arts, residential college also offering evening and online undergraduate and graduate courses.
Pillar Programs: Business, Equine Studies, Nursing, and Teacher Education
Co-Educational Athletics: NAIA, River States Conference
School Colors: Blue and Gold
Mascot: Eagles
Varsity Athletic Teams: Archery, Baseball, Basketball, Cross Country, Golf, Soccer, Softball, Tennis & Volleyball
Equestrian Riding Teams: Intercollegiate Horse Show Association (IHSA) Hunt Seat and Western
- Website
- https://www.midway.edu/
- Telephone
- 859-846-5784
- Location
-
512 East Stephens Street
Midway
KY
40347-1112
United States
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