Administrative Coordinator
- Employer
- University of South Carolina
- Location
- Columbia
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
STA00815PO26
Job Family:Administrative Support
Job Function:Administrative Services
USC Market Title:Administrative Coordinator
Link to USC Market Title:https://uscjobs.sc.edu/titles/131932
Job Level:P3 - Professional
Business Title (Internal Title):Administrative Coordinator
Campus:Columbia
Work County:Richland
College/Division:Division of Academic Affairs and Provost
Department:PROV Undergraduate Studies
State Pay Range:G09
USC Market Range:MRF - $53,576 $66,970 $80,364
Anticipated Hiring Range:Commensurate with qualifications
Location of Vacancy:Columbia, SC
Part/Full Time:Full Time
Hours per Week:37.5
Work Schedule:- Monday through Friday,8:30 am – 5:00 pm.
12 months
Job Search Category:Administrative
About University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement:The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Advertised Job Summary:Provide comprehensive administrative support to an organizational unit or individual to ensure efficient daily operations. Responsibilities include scheduling and calendar management, customer service, travel reimbursement processing, data entry, documentation, and records management. Provide backup support for the Executive Administrative Assistant as needed and assist with unit-specific administrative tasks and operational priorities and works as a team member in the Office of the Provost.
Job Related Minimum Required Education and Experience:- Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
- Knowledge of or ability to learn university policies and procedures and best practices in an office environment.
- Well organized and able to effectively plan and coordinate the activities of an academic administration office.
- Able to oversee and coordinate the activities of a service organization.
- Excellent communication skills; the ability to give and carry out complex instructions.
- Expert-level user of major office software and data search systems such as Microsoft Office Suite, CoPilot, AI applications, Canva, etc.
- Willingness to learn any necessary software skills as introduced.
Search Committee Coordination
Coordinate and administer internal and national searches for administrative positions. Prepare, maintain, and safeguard confidential search records and documentation. Arrange travel accommodations for candidates and committee members, develop campus interview schedules, and coordinate telephone and video conference interviews. Manage and maintain SharePoint sites to facilitate communication, document sharing, and collaboration among search committee members. Ensure search activities are organized, confidential, and conducted efficiently in accordance with established procedures.
Yes
Percentage of Time:15
Job Duty:Executive Administrative Support and CommunicationsServe as a key liaison for the Vice Provosts and the Office of the Provost, facilitating communication with university administrators, faculty, staff, students, parents, and prospective students. Coordinate and schedule meetings among relevant stakeholders, ensuring effective communication and collaboration. Manage recurring meetings with direct reports and prepare, organize, and maintain specialized personnel records for faculty and staff within the Office of the Provost. Ensure the accuracy, confidentiality, and accessibility of administrative records while supporting the efficient operation of the office.
Essential Function:Yes
Percentage of Time:25
Job Duty:Other duties as assigned by the supervisor or other faculty and staff reporting to the Office of the Provost.
Essential Function:Yes
Percentage of Time:5
Job Duty:Special Projects and Event Coordination – Office of the ProvostCoordinate and implement special projects and specialized events for the Office of the Provost, ensuring effective planning, organization, and execution. Collaborate extensively with auxiliary services and other university departments to coordinate event logistics, resources, and support services. Manage website updates and coordinate publicity and communications to promote events, initiatives, and office activities. Ensure timely communication, attention to detail, and alignment with the priorities and objectives of the Office of the Provost.
Essential Function:Yes
Percentage of Time:25
Job Duty:Administrative and Operational Support – Office of the ProvostProvide comprehensive administrative and operational support to ensure the efficient daily functioning of the Office of the Provost. Research, compile, organize, and prepare meeting materials for the Provost, Vice Provosts, and other faculty and staff as directed. Perform general office duties, including greeting visitors, answering and directing phone calls, coordinating conference room reservations, preparing travel authorizations and processing travel-related payments, and managing mail distribution. Maintain a professional, organized, and service-oriented office environment while supporting the administrative needs of university leadership, faculty, staff, and visitors.
Essential Function:Yes
Percentage of Time:30
Safety Sensitive or Security Sensitive:No
Hazardous weather category:Non-Essential
Number of Vacancies:1
Desired Start Date:12/01/2026
Job Open Date:10/29/2026
Job Close Date:12/13/2026
Open Until Filled:No
Special Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by December 13, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.Quicklink for Posting:
https://uscjobs.sc.edu/postings/215389
EEO Statement:The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.
Organization
Working at University of South Carolina
With more than 200 years of history and tradition, the University of South Carolina is redefining itself for decades to come. There's never been a better time to be at South Carolina, the state's flagship university and one of only 62 public universities to receive the Carnegie Foundation's highest designation for research.
The University is located in the heart of South Carolina in the capital city of Columbia, which is the nexus of government, a thriving arts and culture center, a venue for big-time Southeastern Conference intercollegiate athletics, and a community that is reinventing itself with redevelopment projects citywide. Much of the development is tied to land along the scenic, slow-moving Congaree River. Working with government, business, and community leaders, Carolina has developed a unified plan that will allow the University to expand from its origins on the historic Horseshoe to its future-Innovista, a research and innovation district that will stretch to the banks of the Congaree.
Innovista represents a new vision for research by creating a vibrant, urban community where students and researchers, including those from private firms, will live, work, learn, and play. Innovista will represent the University's four core research areas-hydrogen fuel cells, nanoscience and technology, biomedical and public health, and the environment-but will include other initiatives and business partners that serve the knowledge economy. Innovista's first private tenant, for example, is a leader in software applications for the insurance industry and will create several hundred high-paying jobs.
By attracting similar companies and jobs-and by capitalizing on an attractive location for restaurants and residential and retail space-Innovista will help drive the economy and increase per-capita income in the city and state. Recreational space will include a world-class waterfront park along the Congaree River and a new stadium for the Gamecocks' nationally ranked baseball program. Greenway paths for biking, walking, and running already line much of the river area. Innovista's 8 million square feet will blend seamlessly with the Vista, the city's nearby entertainment district of restaurants, bars, shops, and art galleries.
Chartered in 1801, Carolina began classes in 1805 with nine students and a single building, Rutledge College. As the campus grew and buildings were added during the next 50 years, a horseshoe layout was adopted. Today, the Horseshoe is on the National Register of Historic Places, with 10 of its 11 buildings dating to the 19th century. Those renovated buildings house, among other areas, the South Carolina Honors College and Undergraduate Admissions, representing much of the University's current and future lifeblood.
In fact, incoming freshman classes have never been larger or more competitive. The freshmen from fall 2006 set records for their size (more than 3,700) and SAT scores (1171 average). Freshmen enrolling in the Honors College had average SAT scores of 1398. Members of the University's prestigious scholarship programs, Carolina Scholars for in-state students and McNair Scholars for out-of-state students, had average scores of 1449 and 1477, respectively. Total enrollment at Carolina for undergraduates and graduates is more than 27,300, with some 350 degree programs to choose from. Since 1994, Carolina students have earned more than $9.9 million in prestigious national scholarships such as the Goldwater, Truman, Rhodes, and NSF scholarships and the Fulbright Fellowships.
South Carolina's student body is diverse. In fact, Carolina was recently recognized as the state flagship university with the highest percentage of African-American student enrollment in the nation. Research by the Journal of Blacks in Higher Education shows African-American students made up 14.7 percent of enrollment in 2004, the latest year available. The JBHE also ranks Carolina eighth in the nation in percentage of African-American faculty at a state flagship university with 4.3 percent.
The University's faculty garnered a record $173.3 million in federal, state, and private funding for research, outreach, and training programs in 2005-06, and several key hiring plans will introduce more talent and expertise to the faculty ranks. An aggressive campus building master plan and the faculty recruiting initiatives will change the collective face of the University and the faces of many of its key teachers and researchers.
South Carolina is recruiting world-class faculty to be endowed chairs-and change agents-for a series of "research centers of economic excellence" in areas such as nanoelectronics, polymer nanocomposites, brain imaging, regenerative medicine, cancer therapeutics, drug discovery, vision research, hydrogen fuel cells, and travel and tourism technology. These centers, some in collaboration with other state research universities and health and hospital systems, are funded with $30 million annually in state lottery money, as well as private matching money. Carolina is in the midst of a faculty recruitment plan to hire 600 new members. The Faculty Excellence Initiative is recruiting 150 faculty, many in interdisciplinary clusters of emphasis, while the Centenary Plan will recruit 100 elite research faculty to lead the University's core initiatives. Additionally, 350 faculty will be hired across disciplines to replace retirees over the next few years.
The University has forged a number of international collaborations in research, and the University's global connections are also strong in academics, particularly in international business. U.S. News & World Report has consistently ranked the Moore School of Business best in the nation for its undergraduate and graduate programs in international business; the undergraduate program is No. 1 for the 10th consecutive time, while the graduate program is No. 1 among public universities for the 18th consecutive year and No. 2 overall, continuing a streak of 18 years with a top-two overall ranking.
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