Secretary

Department: Starr County Campus

General Statement of Job

The Staff Secretary performs secretarial duties in department.

Specific Duties and Responsibilities

Essential Functions:

• Interacts with public in a positive manner and answers questions regarding department matters.
• Composes or transcribes from rough draft, correspondence, bulletins, memorandums, and other material.
• Greets students and visitors, determines nature of business, and directs visitors to destination.
• Assists and answers questions for faculty, staff and students.
• Answers telephone to provide information, take message, or transfer calls.
• Monitors and manages inventory and supplies, re-orders and stocks items as needed.
• Process travel vouchers for staff.
• Makes travel arrangements and determines per diem for staff travel.
• Participates in proofreading reports, program revisions or other related documents, maintains files of specified and confidential materials.
• Maintains time records for department staff.
• Performs other duties appropriate to division/department needs.

Required Education and Experience

• To qualify, one of the following must be met:
  • College Certificate
  • A minimum of 30 earned college hours
• At least one (1) year of work experience in a professional work setting required.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Ability to work with minimal supervision.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

• Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.

Physical Requirements

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
• Pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Holding, or otherwise working, primarily with the whole hand.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Extending hand(s) and arm(s) in any direction.
• Substantial movements (motions) of the wrist, hands, and/or fingers.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Sitting and standing particularly for sustained periods of time.
• Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.