Administrative Spec II

Administrative Spec II

Job No: 541835
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 11800000 - RE-ANIMAL CARE SERVICES

Job Description
Classification Title:

Administrative Spec II

Classification Minimum Requirements: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Job Description:

• Serves as a customer service liaison for department's Front Office. Processes service requests per SOP, which includes answering phones and greeting visitors. Fields questions regarding department policies and directs and educates customers.

• Responsible for Animal Procurement, which involves processing all orders submitted by UFresearchers and ensures that animal orders comply with research protocol limits.

• Processing of the division's PCard charges, PO/Invoice payments using UF's financial system and departments internal sub-system for expense and budget tracking.

• Process revenue collections/transfers for UF Research center internal billing through UF's financial system and departments internal sub-system to maintain up-to-date accounts receivable data.

• Maintains and manages databases for protocol tracking, census management and facility access,which includes reviewing and giving facility access.

• Other duties as assigned.

Expected Salary:

Commensurate with Education and Experience

Required Qualifications: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Preferred: • Bachelor's degree is preferred. • Knowledge of sponsored research administration and compliance processes. • Experience working with faculty, Deans, Directors, Department Chairs, University administration and regulators. • Knowledge of computers and relevant computer programs including Word, Excel, PowerPoint and Visio. • Ability to use and maintain databases and websites. • Ability to work independently with minimum supervision and function as a member of a team. • Ability to plan, organize, prioritize and coordinate work assignments and exercise initiative. • Ability to manage work flow and processes. • Effective verbal and written communication skills including the ability to write and edit reports, meeting minutes and other documents. • Excellent interpersonal skills and customer service orientation Special Instructions to Applicants: • In order to be considered, applicants must provide a cover letter, resume, and list of professional references. • Application must be submitted by 11:55 p.m. (ET) of the posting end date. • This is not a remote position and is located on the University of Florida main campus in Gainesville, FL. • A criminal background check is required. This is a time-limited position. Health Assessment Required: No

Administrative Spec II

Applications Close: 02 November 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/541835

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.









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