Executive Assistant to the Dean
- Employer
- University of North Carolina at Chapel Hill
- Location
- CHAPEL HILL, NC
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
SPH - Deans Ofc-460101
Career Area:Administrative/Clerical Support
Is this an internal only recruitment?:No
Posting Open Date :10/26/2026
Application Deadline:11/03/2026
Position Type:Permanent Staff (SHRA)
Position Title:Executive Assistant - Advanced
Salary Grade Equivalent:NC13 / GN12
Working Title:Executive Assistant to the Dean
Position Number:20055520
Vacancy ID:P021498
Full-time/Part-time Permanent/Time-Limited:Full-Time Permanent
Hours per week:40
Work Schedule:Monday – Friday, 8:00 am – 5:00 pm
Work Location:CHAPEL HILL, NC
Position Location:North Carolina, US
Hiring Range:$62,000 - $70,000
Pay Band Information:To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Notice to Applicants:This position is not eligible for H-1B sponsorship.
Be a Tar Heel!:A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit:Establish, maintain and oversee effective processes, programs and operations required to administer the Gillings School of Global Public Health online MPH program.
Position Summary:The Executive Assistant (EA) to the Dean of the Gillings School of Global Public Health serves as the operational partner and most trusted administrative resource to the school’s Dean. This is not a conventional administrative role. It is a senior-level executive support position that demands exceptional judgment, deep institutional awareness, and the sustained ability to anticipate complex needs, connect disparate pieces of information, and take calm, measured action in a high-stakes, fast-paced environment.
The Executive Assistant must develop a sophisticated understanding of the Dean’s priorities, communication style, working preferences, and institutional relationships and use that knowledge daily to manage an exceptionally complex calendar of local, regional, and national engagements; triage and resolve competing demands; draft high-quality correspondence and communications on the Dean’s behalf; and ensure the Dean is consistently prepared, informed, and equipped to lead. The EA will need to demonstrate strong situational awareness, be proactive in anticipating needs and act with initiative while exercising sound judgment and discretion.
The EA is responsible for independent problem solving, answering questions, providing information, and taking action on behalf of the Dean as authorized and serves as the primary entry point to the Dean for students, staff, faculty, university administrators, government officials, philanthropic partners, peer institution leaders, and a wide range of other internal and external stakeholders.
Every interaction reflects the school’s leadership, and the EA must represent that function with poise, professionalism, and unfailing discretion at all times. This individual must analyze, prioritize, and keep track of multiple pieces of complex and often confidential information to make accurate, efficient decisions regarding workflow and provide deft facilitation and processing of information and correspondence.
The ability to make connections between events, anticipate downstream consequences, and synthesize complex institutional information into clear, actionable intelligence for the Dean is essential to success in this role.
This individual serves as a key liaison to the Dean’s Office team, communicating about and helping to align work, and ensuring smooth exchange of information and coordination of schedules and priorities. The Gillings School administrative team operates in a matrix model, meaning that administrative staff are cross-trained and support each other as needed.
The Executive Assistant brings calm steadiness to complexity, genuine investment in the Dean’s success and the Gillings School’s mission, and the professional maturity to operate with both initiative and humility, earning trust through consistent reliability, sound judgment, and the quiet competence that exceptional executive support requires.
Minimum Education and Experience Requirements:High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Management Preferences:*Significant experience providing executive-level administrative support to a senior leader such as a dean, president, vice president, chief executive, or equivalent in a complex academic, government, or professional organization.
*Demonstrated ability to exercise independent judgment, take initiative, and make sound decisions with limited direction in a high-stakes, high-visibility environment.
*High emotional intelligence, self-awareness, and the ability to read interpersonal dynamics and organizational context with accuracy and sensitivity.
*Comfort with ambiguity and the ability to remain calm, focused, and productive in a fast-paced, frequently shifting environment.
*Exceptional written and verbal communication skills, including using discretion with confidential matters, but also ensuring that other constituents, particularly members of the Dean’s Office team, are informed with critical information they need to function optimally.
Not Applicable.
Organization
The nation’s first public university is at the heart of what’s next, preparing a diverse student body to become creators, explorers, innovators and leaders in North Carolina and throughout the world. Carolina’s nationally recognized, innovative teaching, campus-wide spirit of inquiry and dedication to public service continue the legacy that began in 1795 when the University first opened its doors to students.
Here, in one of America's most beautiful college settings, we offer exceptional careers in richly diverse fields. Come explore what UNC-Chapel Hill has to offer you.
Undergraduate Enrollment: 19,117
Graduate/Professional Enrollment: 10,894
Total Student Enrollment: 30,011
Founded: 1789, as the first state university in the United States
Type of Institution: Public, four-year
Undergraduate Admission: 15,961
Graduate/Professional Enrollment: 10,039
Total Student Enrollment: 26,000
Faculty: 3,000
Percentage of faculty who hold Ph.D.s or the highest degrees in their field: 94 percent
Faculty/student ratio: 1/14
Location: UNC is located in the heart of Chapel Hill, the best college town in America! It's a friendly town of about 40,000 in the geographical center of North Carolina. Chapel Hill is at the western point of the Research Triangle, an area of about one million people, comprised of Chapel Hill, the cities of Durham and Raleigh, and the Research Triangle Park, home of many corporate offices and scientific research centers. Carolina is about 30 miles from the state capital, Raleigh, and 20 minutes from Raleigh-Durham International Airport.
Chapel Hill's main street, Franklin Street, borders the campus and offers shops, coffee houses, cafés, movie theaters and houses of worship. The town has a historic district, museum, library, parks, malls, and many recreational facilities.
Origins of Carolina's students: 82 percent of UNC's freshmen are from North Carolina and 18 percent are from out-of-state. Our students come from 42 different states and our international students represent 37 countries.
Size of freshman class: Approximately 3,400
Class size: Barely five percent of undergraduate classes contain more than 100 students; two-thirds of undergraduate classes have fewer than 30 students. Forty-one percent have fewer than 20 students, including First Year Seminars, in which first-year students work closely with professors.
Sports and athletic programs: UNC is an NCAA Division I school with 28 varsity teams. Carolina is the proud home of the Dean Smith Center, Kenan Stadium, Carmichael Auditorium, Koury Natatorium, and many other fine athletic facilities. Students join more than 60 intramural and club sports, which include baseball, bowling, crew, golf, lacrosse, rock climbing, rugby, tae kwon do, and ultimate frisbee. The Student Recreation Center offers weight training, aerobics, stair machines, and all the equipment you would expect to find at a great health club! Carolina offers a newly renovated outdoor pool and indoor pools, a golf course, tennis courts, and the longest zipline in America!
Number of residence halls: Incoming undergraduates will live in one of Carolina's 29 residence halls, which are wired for Internet access and cable television. housing.unc.edu
Scholarships and financial aid: About 40 percent of UNC-Chapel Hill students receive scholarships and/or some form of financial aid. studentaid.unc.edu
Special research institutes: Institute for Research in Social Science, Institute of Outdoor Drama, Morehead Planetarium, Kenan Institute of Private Enterprise, Institute of Government, Institute of African American Research.
Career services: On-campus counseling, job fairs, résumé writing service, internships, placement services. www.unc.edu/depts/career
Technological facilities: Students find multiple uses for Carolina's state-of-the-art technological resources. They can access Carolina's computer services through Academic Technology and Networks, which manages academic computing, e-mail, microcomputing labs, interactive media presentation, video and classroom support, and a help desk. The MetaLab oversees the development of SunSITE, one of the world's busiest digital library and electronic publishing projects.
Students may open e-mail accounts, and many use campus computer resources to construct personal Web pages. Students in residence halls have hardwired network connections to the Internet and cable television in their rooms. At the ATN Training center, students may take classes on software packages and utilities. Computer labs are available for student use all over campus.
Carolina Computing Initiative: Beginning with the freshman class of 2000, undergraduates must purchase laptop computers. The University has arranged for IBM to offer computers at excellent prices. Students, faculty, and staff will enjoy cost savings, higher quality compatible equipment, and better technical support through CCI. www.unc.edu/cci
The Study Abroad program allows students to live and learn in Europe, the Middle East, Asia and the Pacific Rim, Africa, and the Americas. www.unc.edu/depts/abroad
The Honors Program offers special seminars, research programs, and the chance to design your own independent studies. www.unc.edu/depts/honors
Carolina students spend time in public service through student organizations, the Campus Y, the Carolina Center for Public Service, and courses that incorporate community service.
UNC's chapter of Phi Beta Kappa, a national collegiate honor society, is the oldest in North Carolina, dating from 1904. There are many other honorary societies at Carolina.
UNC offers ROTC programs in all branches of national military service.
Through the First Year Seminars program, first year students will understand what it means to study at a premier research university. They will learn from faculty members and share in their research in seminars of no more than 20 students.
Life outside the classroom: More than 370 clubs, teams, and student organizations offer something for everyone! You can choose from among musical and dramatic performing groups, publications, ethnic and religious clubs, the Campus Y and other service organizations, fraternities and sororities, and pre- professional organizations. Whatever your interests, you will find others at Carolina who share them! www.unc.edu/depts/union/student/listintr.htm
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