Motor Pool Associate

Job Title: Motor Pool Associate
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63756
Department

FSU Facilities Waste Management

Responsibilities

Provides transportation and logistical support for Facilities fleet operations by moving vehicles, equipment, parts, and personnel to and from campus and off-campus locations. Coordinates vehicle pickups and deliveries to vendors, repair facilities, body shops, dealerships, and other service providers. Assists with locating, ordering, receiving, and procuring parts, supplies, tools, and equipment required for fleet maintenance activities. Communicates with vendors regarding pricing, availability, delivery schedules, and order status to ensure timely acquisition of materials necessary to maintain fleet operations. Operates university vehicles safely and performs basic vehicle condition inspections, reporting maintenance needs, operational deficiencies, safety concerns, vehicle damage, and unsafe conditions to appropriate personnel. Utilizes appropriate personal protective equipment (PPE) and follows established safety procedures while performing assigned duties.

Provides administrative support for Motor Pool operations through the maintenance of records, processing of paperwork, and organization of fleet-related documentation. Assists with the preparation and processing of purchase orders, invoices, receiving documentation, and other financial transactions in accordance with university procedures. Utilizes university procurement systems and purchasing methods, including PCard transactions, to obtain parts, supplies, and operational materials. Maintains accurate procurement, maintenance, and fleet records to support operational accountability and compliance requirements. Assists in making recommendations on office operational needs to include equipment, workflow, and materials. Participates in required training, professional development activities, and administrative processes necessary to support departmental operations and compliance requirements.

Supports Facilities' emergency response activities during weather events, disasters, utility interruptions, and other operational emergencies. Assists with coordinating and deploying fleet vehicles and equipment needed to support emergency operations and continuity of services. Carries out emergency assignments and special projects as directed by leadership and assists with the annual inventory, verification, and accountability of Facilities fleet vehicles and equipment. Performs additional duties in support of Facilities operations, emergency management activities, and departmental objectives as assigned.

Assists supervisors and departmental leadership with fleet tracking, asset management, and vehicle utilization activities. Updates and maintains vehicle records, databases, maintenance schedules, registrations, inspections, and reporting systems. Supports vehicle lifecycle management by maintaining accurate information related to fleet assets and preparing reports used to monitor fleet performance, maintenance compliance, utilization, and operational readiness. Ensures records are maintained in accordance with university policies, fleet management requirements, and departmental procedures.

Assists the Motor Pool Superintendent with tracking vehicles assigned to outside vendors for maintenance, warranty work, body repairs, and other services. Communicates with vendors regarding repair schedules, work progress, completion dates, and vehicle availability. Supports the intake, inspection, documentation, and processing of vehicles scheduled for maintenance and repair services. Ensures appropriate records and supporting documentation are maintained for outsourced repairs and vendor-provided services. Adheres to all Florida State University, Facilities, departmental, state, federal, and OSHA safety policies and procedures. Promotes a culture of safety and accountability by identifying and reporting hazards, supporting safe work practices, and ensuring compliance with applicable regulations and operational standards.

Qualifications

High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years.

A valid Florida or Georgia driver's license or the ability to obtain one prior to hire.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.