Program Manager A - Workforce & Economic Development

Description

Program Manager A - Workforce & Economic Development

Salary: $54,204 - $72,900* Annually

Classification: Classified Staff

Reports to: Dean of Workforce & Economic Development

Priority consideration given to applications received by November 5th, 2026.
This position will remain open for a minimum of seven (7) days. The College reserves the right to close the recruitment at any time after the minimum posting period once a sufficient applicant pool has been established. All classified positions will start their salary at Step A.
The Workforce & Economic Development (WFED) division strengthens the community by linking education and employment to build a skilled 21st-century workforce. Reporting to the Dean, this position plans, coordinates, and administers department programs and administrative operations to support this mission.

The position relieves the Dean of operational and administrative detail by managing executive support functions, including calendar coordination, purchasing and travel processes, meeting coordination, and general office management. The incumbent administers the Professional-Technical faculty certification program to ensure compliance with state regulations and faculty support. The incumbent supports the operations of the Continuing Education program activities, the instructional planning processes, and assists in processing grant deliverables.

This position also provides program and operational support to department leadership, coordinates communications and reporting, oversees office support functions (including work-study staff), and ensures efficient, compliant, and effective delivery of WFED programs and services.Essential Functions

Coordinate program operations, communication, and administrative functions

Oversee routine administrative operations of the department

Represents the department at internal and external functions in the absence of the Dean or directors

Serves as liaison between Dean and other WFED staff members by transmitting assignments and requesting status information, and delivering reporting requirements and training requirements

Oversees conference travel by preparing authorizations, expense reports, and purchasing card receipts for leadership team members; assists with travel processes for WFED staff

Writes and prepares annual department newsletter

Coordinates Red Book and Rack Card materials for professional-technical programs; communicates with program stakeholders to ensure accurate information

Oversees accuracy of public-facing program data (Career Bridge)

Coordinates Instructional Program Planning and Review (IPPR) Committee operations by maintaining the annual calendar, updating SharePoint resources, ensuring timely communications, report intake, and posting new materials.

Attends IPPR meetings, runs with in-room technology.

Develops department budget estimates for new purchases, works with fiscal specialist to ensure funding is available, makes purchases, maintains equipment records and equipment inventory

Coordinates facilities projects and reports cost and status updates to leadership

Assists leadership with communication, coordination, and collection of grant deliverables from faculty members seasonally

Responds to inquiries via phone, email, and in-person interactions

Triage requests of the department and transfers them to the appropriate team member or resolves issues using independent judgment

Guides WFED staff and other departments

Keeps program participants, staff, and other outside entities informed about program content, activities, and processes by email communications, distributing flyers, and setting up agendas for department meetings and leadership meetings

• Other duties as assigned

Independently manage the Professional-Technical Faculty state certification requirements for all full-time and required part-time instructors

Establish, track, and maintain certification records using the state certification system or Canvas system

Evaluate and update certification regularly, making changes to stay efficient and aligned with procedure changes

Implement state policies and Washington Administrative Code (WACs)

Train faculty on certification requirements through orientations and one-on-one sessions

Monitor certification status and notify faculty and administrators of expirations and requirements

Coordinate CPR/First Aid and required certification training sessions

Track completion of Bloodborne Pathogen certification

Lead response efforts to any SBCTC audit focused on faculty state certification and prepare supporting documentation

Communicate with peers in the community and technical college (CTC) network for best practices and procedure updates in faculty certification systems

Administer Continuing Education program operations

Develop and document operations processes for the Continuing Education program

Evaluate efficacy of program operations and recommend process improvements to leadership

Manage document repositories and SharePoint resources

Create and process instructor contracts for Continuing Education programs

Monitor contract approval workflow and verify compliance with policies and agreements

Ensure timely and accurate payments for instructors and vendors

Provide coverage for the program specialist in the event of absence by entering class information

Provide occasional customer service for Continuing Education students and clerical support for program operations

Provide miscellaneous operations support as needed

Lead and support department hiring and onboarding processes

Coordinate search committees

Collaborate on creating position descriptions and requisitions, and monitor applicant status using NeoEd

Schedule interviews and communicate with candidates and committee members

Coordinate onboarding activities, including building/software access, equipment, and orientation

Advises staff on HR procedures and hiring practices

Provide administrative support to the Division Dean

Tracks priorities for departmental meetings

Provide or arrange staff training on designated topics (ex: Excel, Accessibility, Science of Hope, etc.)

Coordinate arrangements for internal and external meetings, including room and meal arrangements, invoicing and payment, agenda development, preparation, and post-meeting material distribution and follow-up

Raise competing demands to leadership for discussion and prioritization

Communicate with stakeholders to relay assignments, deadlines, and status updates

Qualifications

Minimum Qualifications

High school diploma or equivalent

Four years of progressively responsible professional experience as an administrative assistant functioning in confidential capacity reporting to a leadership position

Experience running hardware and software hybrid meetings

Preferred Qualifications

Associates degree or higher

Experience working in education

MS Office Experience

Additional Information

Terms of Employment

Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.

This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $54,204 - $72,900* annually. All classified positions will start their salary at Step A. After completing the six-month probation, your salary will increase by 2 steps. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. Classified positions qualify for the following benefits:

Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration for on-site child care based on space availability.

For more information regarding benefits, please visit our website here.

Conditions of Employment

Prior to hiring, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required for WB HB 2327.The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

How To Apply

To be considered for this position, a candidate must apply online through the Olympic College website and submit the following required materials:

Olympic College Online ApplicationResumeCover Letter - in your cover letter, describe how your experience sets you apart for this position.Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement

Olympic College values equity and is an Equal Opportunity Employer and Educator. Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment, including but not limited to unwelcome sexual conduct. Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and the Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Elizabeth Mohney, Title VII and Title IX, Building 5, room 538, 360-473-2848. Olympic College is a smoke-free/drug-free environment. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

Olympic College

Human Resources

1600 Chester Ave Bldg. 5 – 5th Floor

Bremerton, WA 98337

https://www.schooljobs.com/careers/olympic