Departmental Administrative Assistant

As a fashion department administrative assistant, you will support academic projects and university initiatives and collaborate with academic operations managers to meet operational requirements and deadlines.

To support the department, you’ll:

• Address student needs and promptly respond to all questions
• Assist departmental leadership, the office of academic services, and academic operations managers with school initiatives and ongoing collaborative projects
• Manage classroom, extended learning opportunity (ELOs), and SCADextra workshop scheduling, and assist with SCAD Day building preparation
• Serve as the point of contact for the physical resources department
• Read and route incoming mail, locate and attach files for response by departmental leadership, compose routine correspondence, and organize and maintain a records file system

As an administrative assistant, you’ll:

• Maintain departmental leaderships calendars and schedules
• Assist with gathering information and completing paperwork for visiting alumni and professional mentors, including curating itineraries and booking travel
• Greet scheduled visitors and direct them to the appropriate area or person
• Order office supplies, maintain inventories, and arrange equipment maintenance
• Provide overall support for academic services’ operation showcase, which displays outstanding student work, and coordinate with physical resources to confirm needs before events

Additionally, you’ll:

• Collaborate with housekeeping to ensure buildings are student-ready
• Oversee meetings, prepare agendas, reserve and prepare spaces, and record and transcribe minutes
• Coordinate quarterly report submissions from faculty and prepare drafts for leadership approval
• Ensure end-of-quarter documentation of outstanding student work with the communications team
• Support end-of-quarter documentation duties (e.g., reminding faculty about deadlines for submitting syllabi, faculty comments, and final grades

Candidates should have:

• Advanced project and people management skills
• Strong organizational and communication skills
• An ability to manage multiple priorities
• A commitment to professionalism, honesty, and integrity

Minimum qualifications:    

• Computer skills, especially Microsoft Word and Excel
• Experience with Banner or a similar database

Preferred qualifications:    

• Bachelor’s degree
• Experience with Adobe Creative Suite
• Experience in the fashion industry and in an academic environment

Certificates, licenses, and registrations:

• Valid driver’s license

Travel required:

• Less than 10%

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.      

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.