Office Manager
- Employer
- Washington and Lee University
- Location
- Lexington
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Office Manager
Job Description:
The Office Manager for Advancement Services and Donor Relations serves as a key administrative partner to the Executive Director of Advancement Services and Donor Relations, coordinating the schedules, communications, operations, and priorities that support the department's day-to-day effectiveness. This role provides flexible support across departmental priorities and initiatives.
Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Essential Functions
- Provide comprehensive administrative support to the Executive Director, including calendar management, scheduling, meeting preparation, correspondence, and follow-up.
- Prepare agendas, presentations, reports, background materials, and other documents.
- Oversee the annual operating calendar and development budgets, ensuring expenses are properly documented and budgets are effectively managed and maintained.
- Track decisions, deadlines, commitments, and follow-up items to support the effective execution of priorities.
- Coordinate logistics for meetings, retreats, trainings, searches, and other departmental activities.
- Manage purchasing, invoices, reimbursements, office supplies, subscriptions, and related administrative processes.
- Coordinate facilities operations for the Rockbridge Building, including work orders, building improvements, maintenance, capital and furnishings expenditures, and related records and budget reports.
- Maintain shared resources, records, documentation, and confidential information.
- Coordinate administrative logistics for onboarding, departures, searches, and other staffing changes. Assist new hires with onboarding to Slate and other technology systems and coordinate training to support a successful transition into their roles.
- Assist with Advancement Services and Donor Relations events and initiatives, including event logistics, materials, scheduling, and other administrative support as needed.
- Develop familiarity with departmental systems and workflows to provide effective backup support while maintaining confidentiality and data integrity.
- Other duties as assigned.
Work Schedule: 8:30 am - 4:30 pm. This position works 35 hours per week with occasional nights and weekends.
Minimum Qualifications:
- A high school diploma or equivalent is required. A minimum of three to five years of experience in office management, administrative operations, program coordination, or a combination of education and experience requiring comparable skills is required.
- Demonstrated experience coordinating office operations, managing administrative processes, and independently overseeing areas such as budget and financial coordination, facilities, onboarding and training logistics, or other operational functions in an academic, nonprofit, or corporate setting is preferred.
- Must be able to handle sensitive information, maintaining a high degree of confidentiality.
- Ability to think creatively and work independently, efficiently, and accurately, with great attention to detail. Must have the ability to exercise good judgment in a variety of situations.
- Excellent interpersonal skills.
- Ability to communicate effectively, both orally and in writing. Excellent proofreading, spelling/grammar, and general writing skills.
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook is required, and experience with Box is preferred, as well as the ability to learn new applications and software.
- Experience with constituent databases, CRM systems, 25Live, or Workday is preferred.
- A consistent record of attendance and punctuality is essential.
Application Instructions:
Application review will begin immediately and continue until the position is filled. Required materials include:
- Cover letter
- Resume
- Names and contact information for three professional references
Applications missing either document may not be considered. Application instructions for internal and external candidates can be found at: http://www.wlu.edu/employment-opportunities
Position Type:
Non-Exempt, Full Time, Benefit Eligible
Compensation:
The expected pay rate for this position is between $26.10 - $30.27 per hour. Offers are based on factors such as qualifications, relevant experience, skills, internal equity, and market and organizational considerations.
Washington and Lee University also offers a generous and comprehensive benefits package designed to support the well-being of employees and their families. To learn more about working at W&L and benefits, visit jobs.wlu.edu.
Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
To apply, visit: https://wlu.wd5.myworkdayjobs.com/en-US/WLUCareers/job/Lexington-VA/Office-Manager_R1517
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Organization
About W&L
Washington and Lee University is a nationally ranked, private liberal arts institution located in Lexington, Virginia. W&L integrates the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our academic units are strengthened by meaningful collaborations, all in the service of the university’s mission.
With an undergraduate enrollment of approximately 1,860, our small size enables students to find mentors and develop personal relationships across campus. W&L is committed to institutional citizenship. We regard liberal arts education as an important public good, of value not only to our students and alumni, but also to the larger communities in which we live.
Our Mission
W&L provides a liberal arts education that develops students’ capacity to think freely, critically, and humanely and to conduct themselves with honor, integrity, and civility. Graduates will be prepared for lifelong learning, personal achievement, responsible leadership, service to others, and engaged citizenship in a global society.
Our Community
W&L is the ninth-oldest institution of higher education in the U.S. and is located in the scenic Shenandoah Valley. We are a modern university located on a beautiful and historically significant campus.
Our most valuable asset is the quality of our vibrant and welcoming community. Our faculty are devoted teachers and scholars who uphold the highest academic standards and take a personal interest in the lives of their students. Our staff takes pride in knowing that each individual makes important contributions to the success of the university. Our alumni are extraordinarily loyal and generous to their alma mater.
Washington and Lee is a welcoming, friendly, and mutually supportive community. Our students, faculty, and staff prize the trusting, respectful, and civil environment on our campus. We are united by our mission, diverse in our thinking, perspectives, and interests, and devoted to each other and to W&L. The university is committed to the recruitment, enrichment, and retention of faculty and staff who embody many experiences, backgrounds, points of view, and interests.
- Telephone
- 5404588355
- Location
-
204 W. Washington St
Lexington
VA
24450
United States
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