Open Publishing Specialist - University Libraries
- Employer
- Florida State University
- Location
- Tallahassee, FL
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63687
Department Responsibilities
The Open Publishing Specialist supports the day-to-day management of Florida State Open Publishing, including its publishing policies, platforms, and workflows. The position serves as managing editor of the Journal of Postsecondary Student Success (JPSS), coordinates journal and book production, supports the onboarding of new publications, and provides technical guidance to authors and editors.
Working collaboratively with colleagues across FSU Libraries and university partners, the successful candidate will help strengthen FSOP's publishing services, promote best practices in scholarly communication, and expand access to research and scholarship.
Coordinate Open Publishing Operations and Services
- Support the daily operations of Florida State Open Publishing in collaboration with the Digital Publishing Librarian.
- Coordinate the annual call for book proposals, onboarding of new journals, and ongoing management of FSOP's journal and book catalog.
- Consult with authors and editors to develop production plans, establish timelines, and support publication deadlines.
- Assist with the development and implementation of publishing policies, procedures, and workflows.
Manage Journal Editorial and Production Workflows
- Serve as managing editor and technical editor of the Journal of Postsecondary Student Success, coordinating editorial and production activities to support its quarterly publication schedule.
- Work closely with editors, authors, and vendors to manage production timelines, address technical issues, and support timely publication.
- Maintain regular communication with journal editors regarding publishing policies, editorial workflows, and opportunities for improvement.
- Apply best practices in academic publishing to support consistent and effective editorial processes.
Support Publishing Platforms and Technical Services
- Manage and support FSOP's publishing platforms, including Open Journal Systems (OJS) and Manifold.
- Provide technical assistance and guidance to faculty and student journal editors using FSOP's publishing platforms.
- Collaborate with the Florida Virtual Campus (FLVC) to address platform-level issues related to OJS.
- Develop and deliver training to support editors, authors, and readers in accessing and using FSOP's publishing platforms.
Oversee Publication Production and Discoverability
- Coordinate the full publication production process for journal and book projects, including copyediting, graphic design, layout, and preparation of PDF, HTML, and EPUB formats.
- Manage publication-related web content, identifier registration (DOI, ISBN, and ISSN), and indexing in relevant discovery services.
- Coordinate with external vendors as needed and monitor production costs to support established project budgets.
- Develop promotional materials, press kits, and marketing strategies to increase the visibility and reach of new and forthcoming publications.
Advance Accessibility and Publishing Best Practices
- Develop and maintain accessibility standards for FSOP's journal and book publications.
- Create and deliver training, including asynchronous resources, to help journal editors understand publishing requirements and accessibility best practices.
- Develop and maintain internal and external documentation for journal and book publishing workflows.
- Provide guidance to authors and editors on publishing standards, accessibility, and effective production practices.
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications- Strong interest in academic publishing
- Strong communication and writing skills, including copyediting experience
- Strong interpersonal skills, including experience in providing instruction and guidance
- Proven organizational skills, including the ability to multitask, adapt to changing workflows and tools, and solve problems creatively
- Detail-oriented and process-driven, with the ability to both follow and create procedures
- Strong computer literacy, including fluency with common office tools (Microsoft Office and Google Workspace)
- Strong background in graphic design and production tools, including fluency with Adobe Creative Cloud (InDesign, Illustrator, Photoshop)
- Strong working knowledge of HTML and CSS
- Familiarity with open publishing platforms, including Open Journal Systems (OJS) and Manifold
- Web design experience, particularly with WordPress
- Knowledge of trends, issues, standards, and best practices in academic and digital publishing
- Willingness to learn new tools and technologies
Located within FSU Libraries' Digital Research and Scholarship department, this position offers an exciting opportunity to contribute to open access scholarly publishing through the production and management of academic journals, books, and other scholarly publications. Working closely with the Digital Publishing Librarian, faculty editors, authors, and publishing partners, the Open Publishing Specialist helps ensure that FSOP's publications are professionally produced, accessible, and widely discoverable.
HelpfulHelp expand access to scholarship through innovative, open publishing services.
At University Libraries, you will have the opportunity to:
- Contribute to the growth of Florida State Open Publishing and its collection of open access journals, books, and scholarly publications.
- Collaborate with faculty, researchers, students, and publishing partners to bring scholarly work to a broader audience.
- Support innovative approaches to scholarly publishing, digital accessibility, and the discoverability of research.
- Develop expertise in publishing technologies, editorial workflows, and the production of accessible digital publications.
- Work in a collaborative environment that values creativity, innovation, continuous learning, and professional growth.
Landis Grenville, Digital Publishing Librarian
University InformationOne of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.
Starting salary is $44,056, commensurate with education and experience.
FSU Total RewardsFSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
This is an A&P position.
This position requires successful completion of a criminal history background check.
Equal Employment OpportunityFSU is an Equal Employment Opportunity Employer.
Organization
Working at Florida State University
One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.
Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.
Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.
Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.
Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.
With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.
Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.
Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.
At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.
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