MBUS Office Manager

S15929P

MBUS Office Manager

Terry-Music Business Program

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

External

TRS

Employee

Benefits Eligible

Full Time

8:00 am – 5:00 pm, Monday-Friday

$42,000+commensurate with experience

10/20/2026

Yes

11/15/2026

Athens Area

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Administrative Assistant I

Non-Exempt

1.0

High school diploma or equivalent

This position provides general clerical support for the Music Business Certificate Program (MBUS) and assists with class activities as assigned by the Director.

• Proficiency with Microsoft Office Suite and key UGA systems (OneSource, UGAMart, eLearning Commons-eLC, etc.).
• Strong interpersonal, written, and verbal communication skills
• Excellent organization skills, attention to detail, and problem-solving ability.
• Professional demeanor and discretion in handling sensitive and confidential information.

Working in a standard office environment

No

Yes

No

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Administrative and Office Operations Support

• Maintain core office hours and accessibility from 8:00 a.m. – 5:00 p.m.
• Answer phones/check voicemails
• Manage the program’s daily mail
• Assist in making travel reservations (transportation, hotel, etc.)
• UGAMart:
  • Create carts for purchases required for program
  • Order kitchen and office supplies through UGAMart for staff, faculty, and students

• Manage /Order promotional materials for the program
  • Brochures, stickers, posters, pop-up banners; renew memberships for the Director and Associate Director
  • Assist Director and Associate Director with program-development needs
• Work with the Terry Business Office to process and pay invoices
• Coordinate with the Terry College Facilities Office and the Office of Information Technology to maintain program inventory records annually
• Monitor the program’s email account, responding to inquiries and routing requests to the appropriate team member.
• Assist with new employee onboarding, including familiarizing them with systems and processes, and assist with keycard access to the program office and lab.
• Attend SRG meetings
• Assist Director and Associate Director with program-development needs

40

Student Services and Program SupportAnswer general questions about the program and meet with prospective students

• Schedule student meetings with the director, coordinating both calendars
• Provide classroom support, including but not limited to classroom attendance and other related activities.

25

Internship Administration and Student Records Management

• Create and maintain MBUS 4100/5100/3010 matrices for grade tracking.
• Manage internships for MBUS 4100/5100 students each semester.
  • Provide classes with internship requirements for both fall and spring semesters.
  • Input approximately 70–100 student internship records (internship name, supervisor name, supervisor email) for the Music Business Program records.
  • Review all midterm logs to ensure completion and approval by supervisors
  • Maintain the Internship Menu and upload it in eLC for student access
  • Update the Internship Menu with available opportunities and remove/update listings as students secure internships
  • Collect final internship logs and input them into the capstone class matrices
  • Send out 70–100 supervisor evaluations, following up multiple times and checking in with students to help ensure completion

• Maintain an active list of missing logs and communicate updates to the Director for grading purposes
• Input supervisor evaluations into the matrix for final grade calculations

10

Program, Event, and Guest Coordination

• Assist Associate Director with event planning
• Assemble and mail appreciation gifts for guests; reorder materials from UGAMart and other vendors as needed
• Arrange parking for Music Business Program guests including providing parking deck codes or reserving designated parking
• Coordinate lodging and accommodations for visiting guests
• Coordinate guest speaker reimbursements, acting as the liaison between guests and the Terry College Business Office
• Help collect attendance sheets at MBUS concerts, MBUS Talks, and other MBUS-sanctioned events to input into the respective matrices

10

Lab and Facilities Coordination

• Manage the MBUS Lab calendar, approve/deny student access requests, and ensure there are no scheduling conflicts
• Work with the Facilities Office to grant production students UGA ID keycard access to the MBUS lab

5

Additional Duties as Assigned

10

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Hank Sullivant

henry.sullivant@uga.edu