Executive Assistant I, Facilities Group
- Employer
- University of Rhode Island
- Location
- Kingston
- Salary
- Salary Hiring Range: $60,000 - $65,000
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Posting Number: SF02243
Position Type: Professional Staff
Union: Non-Union Non-Classified Staff
Pay Grade Level: Grade Level: 7
Pay Grade Range: Salary Hiring Range: $60,000 - $65,000
Department: Facilities Services Admin.
Campus Location: Kingston
Job Description Summary:
Search will be open until filled. First consideration will be given to applications received by 11/14/2026. Applications received after 11/14/2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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THE POSITION SCHEDULE WILL BE IN-PERSON.
POSITION SUMMARY:
Serve as executive assistant to the Associate Vice President of Facilities, providing critical administrative support and executive coordination, such as planning and managing the AVP's schedule and appearances, planning and hosting events, arranging meetings, handling confidential and sensitive materials and information, and facilitating interactions between the AVP and internal and external stakeholders.
Duties and Responsibilities:
KEY DUTIES AND RESPONSIBILITIES:
Assist the AVP in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the department level.
Provide confidential administrative services, including but not limited to: arranging meetings; typing reports, correspondence, speeches and related materials; making travel arrangements; drafting and responding to routine correspondence; preparing and maintaining spreadsheets; keeping department websites updated.
Develop and prepare presentations, speeches, and related materials to support the AVP and departmental initiatives.
Plan, arrange, schedule, and conduct special events, such as meetings, conferences, and other events. Support marketing and outreach efforts as necessary.
Coordinate committee meetings, including scheduling, preparing agendas/meeting materials, recording and distributing meeting notes, and managing follow-ups.
Manage calendars and coordinate travel arrangements for the AVP and Facilities Group senior leadership.
Answer phones, greet visitors, and provide information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the university) on behalf of the AVP.
Prioritize responses to correspondence, phone calls, and various issues, minimizing demands on the AVP, allowing him/her to focus on broader and more critical issues.
Receive, prioritize, track, and process responses to administrative requests to ensure timely responses and appropriate follow-ups.
In consultation with the AVP, assist in the preparation and administration of the department's budget(s). Develop and maintain office files and budget records, and ensure their confidentialityAssist the AVP with budget monitoring and tracking to ensure expenses remain within approved departmental budgets.
Provide administrative support for confidential real estate transactions, demonstrating discretion and confidentiality of sensitive information and documentation.
Prepare, coordinate, process, and assist with human resources documentation, including Employee Action Forms (EAFs) and Personnel Action Forms (PAFs), ensuring accuracy, confidentiality, and timely submission.
Interview and recommend support staff and student help for appointment.
Train, schedule, and assign workloads to support staff and student help.
Develop and maintain a signature tracking system to monitor documents requiring the AVP's review, approval, or signature, ensuring timely completion and processing.
OTHER DUTIES AND RESPONSIBILITIES:
Work on special projects as assigned by the AVP .
Perform other duties as required.
LICENSES, TOOLS AND EQUIPMENT:
Personal computers, printers; word processing, spreadsheet, database management, and scheduling software; PeopleSoft; video conferencing, fax and copying machines; AI assistants; calculator.
Posting Date: 10/21/2026
To apply, visit https://jobs.uri.edu/postings/17228
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Organization
The University of Rhode Island
Founded in 1892, this land and sea grant university is the flagship public research institution in Rhode Island, enrolling more than 14,500 undergraduate students and 2,000 graduate students.
Thinking big
URI is home to some of today’s leading innovators, discoverers, and creative problem solvers and is known regionally and worldwide for its big ideas and pioneering research in such areas as environmental studies, neuroscience, biotechnology and life sciences, engineering, marine sciences, forensic sciences, pharmaceuticals, behavioral sciences, and public health promotion. A strong core of traditional academic disciplines provides the foundation for all specialized, professional, and applied areas of study. The University receives about $60 million annually in federal funding for research across 87 undergraduate and 70 graduate degree programs.
Motivated students, engaged faculty
Nearly 23,000 students applied for fewer than 3,300 openings in the 2017 freshman class, which boasts an average grade point average of 3.54. The 17 to 1 student/faculty ratio allows for personal attention and rewarding teaching experiences. Approximately 87 percent of faculty hold terminal degrees. In 2018 URI produced two Fulbright Scholars, five Boren Scholars, a Truman Scholar, and was named a one of the country’s top Gilman scholar-producing schools. URI’s commitment to diversity is demonstrated through its student body, with 43 states and 65 nations represented and 20 percent of students identifying as persons of color, a 65 percent increase since 2008.
Four campuses, one community
URI’s main campus is located on 1,248 acres in rural Kingston, where the campus core — including a quadrangle surrounded by handsome granite buildings — is listed on the National Register of Historic Places. Six miles from Rhode Island’s beaches, this campus is conveniently situated along the Boston to New York corridor. The University’s renowned Graduate School of Oceanography is located at the 165-acre Narragansett Bay Campus. The Alan Shawn Feinstein College of Education and Professional Studies brings higher education to downtown Providence. Nearby, the 133,000-square-foot Rhode Island Nursing Education Center includes unparalleled simulation labs. The W. Alton Jones Campus — 2,300 acres of forests, lakes, and farmland in West Greenwich — provides a secluded setting for academic research, environmental education, business meetings and special events.
Investing in the future
Since 2007, the University has invested $607 million in campus capital projects, including: a $150 million engineering complex, due to open in 2019; Brookside, another new apartment-style residence hall, 2019; a Welcome Center, 2018; the Rhode Island Nursing Education Center, 2017; Beaupre Center for Chemical and Forensic Sciences, 2016; and Avedisian Hall, home to the College of Pharmacy, 2012.
Expertise on demand
The University is home to several centers of expertise that tackle some of society’s most vexing challenges. The George & Anne Ryan Institute for Neuroscience brings multi-disciplinary research to bear on devastating brain diseases, such as ALS and Alzheimer’s. The Digital Forensics and Cyber Security Center supports state, national, and international public welfare through education, research, training, and service. The Business Engagement Center is the “front door” through which industry taps into research and training opportunities and assistance with intellectual property or technology issues. The R.I. Food Center brings URI’s agricultural roots to the 21st century as a resource for farmers, consumers, retailers, and others across the food industry
- Telephone
- 401-874-1000
- Location
-
80 Lower College Road
North Kingston
Rhode Island
02881
United States
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