Administrative Manager (Hybrid Opportunity)

The Stanford Division of Nephrology is a dynamic and growing division within the Department of Medicine and Stanford University’s School of Medicine. Nephrology is the branch of internal medicine devoted to the study, diagnosis, and treatment of kidney disease. The Division of Nephrology is committed to excellence, innovation and diversity and offers faculty and fellows unparalleled prospects for research, clinical training, University and community service. Our staff are critical to supporting our organization’s goals and enabling our ongoing mission to deliver world-class patient care, conduct cutting-edge research and educate the next generation of leaders and scientists to tackle public health challenges.

We are seeking to fill the role of Administrative Manager (ASA 1) who will provide operational support to our faculty, staff, trainees and programs. Reporting to the Division Director, you will support people functions (academic affairs, human resources), partner on facilities management and oversee special projects. In addition, you will lead our team of administrative staff directly supporting faculty and intra-department groups and programs. Help us reinforce the next generation of professional and scientific staff in a positive and productive work culture. Are you personable, proactive, love tackling multiple projects and exude a high-level of customer service, productivity, accuracy, organization and independence? Then this may be the place for you! Bring your talent and skill to help support our mission to advance human health.

Core Duties:

• Independently implement, administer and evaluate day-to-dayactivities of the unit, function or program by identifying and executingtasks and objectives, making recommendations that impact policies andprograms, and assigning resources to achieve the goals of theprogram.

• Collect and analyze data, create reports, review and explaintrends; formulate and evaluate alternative solutions and/orrecommendations to achieve the goals of the program orfunction.

• Analyze and interpret policies; develop, revise and implementprocedures for program or function.

• Represent the program or function as the key contact and subjectmatter expert within the department, unit or school. Commit resourcesand provide information and/or training. May also represent the programor function to external/internal stakeholders andconstituencies.

• Organize and/or participate in outreach activities that mayinclude developing communications and training, planning/promotingevents and/or conferences.

• May participate in development of budgets, monitor, and approveexpenditures. May perform limited forecasting and providerecommendations that determine the budget.

• May direct staff to perform various tasks and assignments. Mayalso supervise staff.

Minimum Education andExperience

Bachelor’s degree and three years of relevant experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work andmulti-task.

• Demonstrated excellent organizational skills.

• Demonstrated ability to take initiative and ownership ofprojects.

• Ability to communicate effectively both orally and inwriting.

• Ability to routinely and independently exercise sound judgment inmaking decisions.

• Demonstrated experience working independently and as part of ateam.

• Relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiringsupervision.