Administrative Associate
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options, and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities.
Tuition assistance offers up to 12 credit hours per year for employees and Employee Dependent Tuition Assistance Scholarship (EDTAS) award opportunities! Details available at: https://humanresources.ku.edu/tuition-assistance
KU’s excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU, we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other’s success. We foster a culture of care where each person is seen, heard, and valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things. The successful candidate must be eligible to work in the U.S. by the effective date of the appointment.
Job Description75% - Administrative and Operations Support
- Provides support for the academic concentration chairs to include arranging meetings. preparing materials, and reserving conference rooms.
- Assists academic concentration chairs and personnel with travel accommodations, expenses, and reimbursements.
- Assists with Human Resources processing to ensure position descriptions are kept timely, accurate, and compliant with applicable policies.
- Assists in the coordination and provides support for school and academic events and activities.
- Monitor, maintain, and replenish assigned inventory items across multiple JMC buildings on the Lawrence campus to ensure adequate stock levels, accurate inventory records, and uninterrupted operational support.
- Drafts and edits letters, reports, and other documents for support in the Dean’s Office.
- Works with KU Procurement for school expenses, concentration purchases, and ordering office supplies.
- Manages student travel arrangements and expenses and serves as their primary contact.
- Provides search committee support and travel arrangements for candidate visits, including scheduling and itinerary events.
- Manages requests for conference rooms, classroom reservations, and guest parking on KU campus.
- Serves as the primary contact for the KU Facilities maintenance requests and organization of our faculty offices and classrooms in the Dole Center building.
- Assists with front desk and Dean’s Office duties. Performs other duties related to the mission of the William Allen White School of Journalism and Mass Communications.
- Serves as secondary scheduling officer, assisting the primary scheduling officer to make edits to course offerings and schedule in Enroll and Pay.
- Produces donor letters and other recognition and distributes in a timely manner.
- Manages and coordinates the collection and distribution of scholarship student thank you letters.
- Coordinates with the dean and KU Endowment to advance donor relations.
- Coordinates guest relations for visitors to classes and other events.
- Assists the communications coordinator with School publications, communications, and updates on the school’s website.
Position Requirements
- Regularly travel between multiple buildings and work locations on the Lawrence campus to inspect, deliver, and support departmental operations, with or without reasonable accommodation.
- High school diploma or GED equivalency AND two years of office experience or two years of post-secondary education.
- Two years of customer service experience, as evidenced in application materials.
- One year experience utilizing MS Office and general computer skills, as evidenced in application materials.
- Flexibility, strong interpersonal skills, ability to work as part of a team, as well as independently as evidenced by application materials.
- Experience performing administrative support functions and processes that required maintaining organized and accurate documentation and communications, as evidenced in application materials.
- Strong problem-solving skills evidenced by prior work experience.
- Excellent verbal and written communication skills as evidenced by application materials.
- Experience working with sensitive information with discretion to maintain confidentiality and security, as evidenced application materials.
- Experience that required the ability to meet deadlines and adapt to changing priorities, as evidenced in application materials.
- Experience supporting an executive-level position or in higher education, as evidenced by application materials.
- Thorough knowledge of the structure, policies and procedures of KU, as evidenced by application materials.
- Experience with event planning, as evidenced by application materials.
- Knowledge of Adobe products for creating and editing documents, as evidenced by application materials.
- Knowledge of software programs used at KU: FITC, Concur, Maximo, 25Live, Zoom, MS Teams, KU Parking Portal, and Enroll and Pay, as evidenced by application materials.
- Experience with basic accounting, as evidenced by application materials.
In addition to the online application, the following documents are required to be considered for this position:
- Cover letter describing how you meet the required and preferred qualifications.
- Resume
- List of three (3) professional references
Only complete applications will be considered.
Application review begins Monday, November 2, 2026 . and will continue until a qualified pool of applicants are identified.
Contact Information to ApplicantsSuzanne DePardosuzydepardo@ku.eduAdvertised Salary Range40,000 - 48,000Application Review BeginsMonday November 2, 2026Anticipated Start DateMonday November 30, 2026Apply to Job
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert