College/Division HR Coordinator

College/Division HR Coordinator

Division of Student Success

Georgia State University is an enterprising public research university in Atlanta, enrolling one of the nation's most diverse student bodies. The university offers a challenging academic environment that emphasizes research and practical experiences across the curriculum and provides educational opportunities for students at the graduate, baccalaureate, associate, and certificate levels. The university's presence in the Atlanta metropolitan area provides extraordinary experiential learning opportunities and supports the work of faculty tackling the challenges of an urbanizing nation and world. The university is a national model for student success.

The College/Division HR Coordinator provides advanced administrative support to the Division of Student Success. This position supports the HR Officer with coordination of HR related activities to include payroll, records management, training, classification projects, performance management, payroll, time sheet reporting, budget review, and staff recruitment.

WHAT MAKES THE Division of Student Success A GREAT PLACE?

·       Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

·       A knowledge-sharing organization that works collaboratively with a variety of partners.

·       Professional development opportunity and mentorship

·       A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

·       Assist with updating policy and procedures for units. Assist with the departmental onboarding process. Assist the Senior HR Officer with new-hire orientation. Collaborate with department managers and the Senior HR Officer to provide clarification on policies and help draft procedures that promote operational consistency, compliance, and efficiency across the Division.

·       Coordinates graduate assistant process. Communicates relevant policy and procedures to students and departmental graduate assistant managers. Assist with initiating MSS transactions for student leaders/ student assistants, temporary employees, and non-paid affiliates.

·       Initiate and process MSS transactions for all employment actions, including new staff hires, employment status, and payroll action requests, ensuring that all documentation is accurate, complete, and submitted in compliance with University policies and deadlines.  

·       Manages personnel documents. Ensure that documents are properly routed to Employee Relations, HRIS, or Benefits as necessary. Support managers in performance evaluations and feedback processes. Submit final evaluations to Central HR. Assist the Senior HR Officer with creating performance improvement plans for under-performing employees. Monitor document workflows to ensure confidentiality and secure handling of sensitive employee information. 

·       Provide support to the Senior HR Officer throughout the recruitment and selection process for staff positions. Responsibilities include reviewing and screening applications to identify qualified candidates, collaborating on the development of interview questions aligned with job requirements, coordinating with hiring managers and interview panels to schedule interviews, and ensuring all logistical arrangements are in place. Act as a point of contact to facilitate clear communication between Talent Acquisition and the hiring team, helping to ensure the recruitment process is efficient, timely, and aligned with organizational policies and best practices.

Minimum Hiring Qualifications: 

Bachelor's degree and two years of related experience; or a combination of education and related experience.

Preferred Hiring Qualifications: 

• Strong written and verbal communication skills.
• Experience onboarding and training employees.
• Experience working in a higher education environment.
• Experience posting and managing positions in higher education.
• Strong organizational skills with attention to detail.
• Strong problem-solving and critical-thinking skills.