Event Specialist
- Employer
- University of California, Los Angeles
- Location
- Los Angeles, CA
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Position Summary
Under the general direction of the Manager of Programs & Development, serve as the Events Specialist for the Center for 17th- & 18th-Century Studies and the William Andrews Clark Memorial Library. Duties involve planning, coordinating, and supervising all aspects of academic and cultural programming for the Center and the Clark Library. Oversee and manage logistics for conferences, workshops, lectures, concerts, public programs and graduate and undergraduate seminars focused on the holdings of the Clark Library and the interests of UCLA faculty and affiliated faculty. Manage correspondence with all invited guests. Prepare and monitor budgets and summary reports. Coordinate development activities and logistics for donor support events. Manage event site set-up and coordinate the audio-visual needs for in-person and livestreamed conferences and lectures as well as help to support online programming. Coordinate financial activities for programs, including processing purchases and travel and entertainment reimbursements. Hire, train and supervise student assistants. The incumbent works occasional evenings and weekends as required.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- Minimum of 3 years' experience in academic and public programs and event planning (Preferred)
- Thorough knowledge and understanding of the principles, concepts, and practices of academic and cultural program development, including event design, organization, and production. Ability to perform detailed work with a high degree of accuracy and attention to detail (Required)
- Excellent organizational skills sufficient to prioritize job functions in order to meet deadlines and to ensure smooth work flow and follow through. Proven ability to work on several tasks simultaneously with a high degree of accuracy and attention to detail, and to independently organize and prioritize work. Demonstrated ability to work independently and collaboratively and to follow through on assignments with minimal supervision (Required)
- Highly developed, decision-making and problem-solving skills, using sound judgment in situations requiring independent initiative and tact. Ability to identify problems, develop alternative approaches, offer solutions, and follow through on all details. (Required)
- Demonstrated ability to communicate and work effectively and cooperatively with faculty, internal and external staff, vendors, students, visiting scholars and fellows, donors, volunteers, and members of the public. Skill in working as part of a team and collaborating with colleagues at all levels (Required)
- Ability to work at two separate locations, one on campus and the other off campus. Ability to work within fluctuating hours that include evenings and weekends. (Required)
- Highly developed interpersonal communication skills to effectively communicate, graciously and professionally with diverse populations including faculty, administration, staff, students, visiting scholars and fellows, donors, volunteers and members of the public. (Required)
- Demonstrated organizational and project management skill in executing high profile events and coordinating complex logistics with internal and external participants, supervising a large number of complex projects, establishing priorities, creating and maintaining calendars and schedules, and working under pressure to meet deadlines. (Required)
- Demonstrated skill in event management and the ability to effectively coordinate in-person and online programs and activities with minimal supervision. Thorough knowledge of all logistical support elements included in academic and cultural event planning and production. (Required)
- Skill in interpreting complex administrative policies and procedures. Knowledge of University travel policies, including the procurement of visas for international visitors. (Preferred)
- Demonstrated ability to direct and supervise part-time student staff, including: organizing and prioritizing projects, information, and people to optimize efficiency and accomplish established objectives. (Required)
- Demonstrated working knowledge of University accounting and administrative policies and procedures, including procurement systems such a Bruin Buy Plus, Express, and Pcard. (Preferred)
- Excellent verbal and written communication skills; skill in writing clear, concise, and grammatically correct analytical correspondence and reports. (Required)
Education, Licenses, Certifications & Personal Affiliations
Special Conditions for Employment
Schedule
8:00 a.m. to 5:00 p.m.
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Events%20Specialist%202%20CX%20(40981836)
Organization
Working at University of California, Los Angeles
UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.
UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.
The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.
The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.
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