Temporary Administrative Assistant -- Academic Affairs

Job Title: Temporary Administrative Assistant -- Academic Affairs
Location: Gordon State College
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 304968
About Us

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

Job Summary

This position provides administrative and operational support for the Office of the Provost and Vice President of Academic and Student Affairs.

Responsibilities

• Answers telephone and greets visitors; provides information and assistance; takes messages; directs inquiries to appropriate personnel.

• Maintains department files and records in accordance with established procedures.

• Prepares correspondence, memoranda and email communication.

• Organizes meetings, special events, and other activities; prepares facilities requests and catering orders.

• Coordinates, designs, monitors, and updates various internal documents.

• Assists with planning and execution of the graduation ceremonies.

• Performs other related duties as assigned.

Required Qualifications

Two years of experience in a similar position.

Knowledge, Skills, & Abilities

• Excellent interpersonal, verbal, and written skills, with strong organizational abilities and a high level of initiative and motivation.

• Strong attention to detail and high degree of accuracy.

• Demonstrated proficiency with Microsoft Office Suite, including Word and Excel.

• Skill in prioritizing, organizing, and managing tasks and deadlines.

• Working knowledge of business English, including grammar, spelling, and proofreading.

• Ability to work independently, exercise judgment, and manage projects.

• Ability to adapt to changing priorities, manage competing demands, and adjust to new projects.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Commitment to Excellence: Prioritize high standards in all endeavors, striving for distinction in education, research, and community engagement.

Student Success: Focus on enhancing regional workforce by effectively preparing students for successful careers, thereby ensuring a substantial return on their educational investment.

Innovation and Creativity: Encourage creative thinking and innovative solutions, driving progress and adapting to the evolving needs of our society and the wider world.

Belonging: Embrace and celebrate multiple perspectives, fostering an environment that enriches learning and promotes respect and understanding.

Equal Employment Opportunity

Gordon State College (GSC) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (protected status) be excluded from employment or participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any GSC program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

For questions or more detailed information regarding this policy, please email the Gordon State College Office of Human Resources at humanresources@gordonstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

This is a part time, non-benefited position working up to 19 hours per week.

Hourly rate: $15.00/hour

Background Check

Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with Gordon State College, as determined by Gordon State College in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre-employment drug test.