Administrative Assistant

PG195269SP

No

Administrative Assistant

$42,000 - $44,000

M-F, 7:00 am - 4:00 pm

Raleigh, NC

Utilities and Engineering

The NC State University Facilities Division is home to nearly 900 professionals who plan, build and maintain the spaces that foster an environment where innovation, learning, and community thrive. Through this work, we help create spaces that empower students, faculty, and staff to reach their full potential. Operating year-round, we manage more than 16.7 million gross square feet of built space and oversee 4,733 acres of campus infrastructure through a series of core departments, each composed of multiple specialized units:

• Design & Construction
• Business Operations
• Campus Operations and Maintenance
• Campus Planning and Strategic Investment

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!
  
  

NC State University’s Utilities and Engineering Services unit plays a vital role in keeping campus operations running by producing and distributing steam, chilled water, electricity, and potable water, while maintaining stormwater and sanitary sewer systems across three campuses. The unit also supports energy management, fuel procurement, and campus outreach initiatives.We are seeking an organized, proactive, and service-oriented Administrative Assistant to provide essential administrative and operational support to the Utilities team. In this role, you will work closely with the Unit Director, Engineering Managers, supervisors, and staff to coordinate daily operations, support recruitment and onboarding, manage employee programs, maintain records, and facilitate communication across the unit. You will also help coordinate special projects, events, and office improvements that support team effectiveness.If you enjoy keeping operations organized, supporting people, and contributing to the work that keeps a university running, we encourage you to apply and become part of the NC State Facilities team!
Key responsibilities and duties include but are not limited to:

• Provide administrative support to the Utilities Unit Director, Engineering Managers, supervisors, and staff to support daily operations.
• Manage scheduling and communications by maintaining the Director’s calendar, coordinating training room reservations, answering calls, and distributing messages.
• Coordinate employee services by scheduling required medical exams, processing office supply requests, and maintaining administrative records.
• Dispatch urgent work requests by coordinating emergency AiM work orders with the appropriate Utilities personnel.
• Prepare and review documents by drafting correspondence, proofreading annual energy reports and building audit reports, and preparing other reports as needed.
• Administer leave and timekeeping processes by reviewing leave requests and processing monthly timesheets for the Utilities Engineering unit.
• Coordinate recruitment and onboarding by scheduling interviews, processing hiring documentation, and preparing new employee packets.
• Manage the new employee mentoring program to support onboarding, engagement, and employee development.
• Oversee the employee uniform program by coordinating requests, distribution, and related administrative activities.
• Coordinate special projects and events by supporting unit activities, office renovations, and other projects as needed.

• Other responsibilities as needed or assigned.

High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

• Experience providing administrative support in a higher education environment.
• Experience using PeopleAdmin or similar applicant tracking and recruitment systems.
• Familiarity with maintenance, utilities, or other facilities operations.

• Valid North Carolina driver’s license.

Yes

No

10/15/2026

10/21/2026

Please note that the work history on your resume must also be included in your application.

In addition to your application, please submit a resume and the contact information for at least three professional references.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

00060886

SHRA

Administrative Support Associate

Journey

$ 33,540 - $ 54,455

NC02

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

1.00

12 Month Recurring

Non Mandatory - Adverse Weather

Non Mandatory - Emergency Event

No

445050 - Utilities and Engineering

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.