International Services Coordinator

Budgeted Hourly Range: $34.08 - $39.14

This is a two year fixed term position

Working independently under general supervision of the Assistant Director of Operations, this position has multi-faceted responsibilities providing direct service to international students, international scholars, Stanford departments, and community visitors at the Bechtel front office. As the first point of contact for new and current international students and scholars, this position provides triage advising and operates in a fast-paced environment as part of a dynamic team, supporting the key strategic goals of the Bechtel International Center in creating a supportive environment and building a sense of belonging and community. In addition, the position supports the overall operations of the center by coordinating physical space, overseeing day-to-day building management and maintenance, and ensuring a welcoming, functional environment for all visitors. 

Duties include: 

• Bachelor's degree and two years of related experience

• Experience working in international education or with global 

• one year or more of experience as Designated School Official (DSO) 

Core Duties:

• Respond to inquiries, and determine and take appropriate actionas required. Serve as a resource regarding a defined set of policies andprocedures.

• Perform duties associated with scheduling, organizing, andoperating conferences, seminars, and events, including recommendingvendors for services, overseeing the production and distribution ofmaterials, coordinating logistics, and serving as liaison with internaland external vendors.

• Draft and/or generate routine communications; coordinateproduction (formatting, copying, etc.) and dissemination of documents,such as presentations, course handouts, grant proposals, conference andseminar materials, reports, brochures, and displays.

• Plan and schedule calendar(s) based on consultation, resolvecalendaring conflicts, and arrange travel in compliance with unit,university, and sponsor policies.

• Process and monitor routine financial transactions, which mayinclude researching and resolving discrepancies.

• Maintain office supplies and equipment; obtain vendor quotations,as needed. Coordinate office moves.

• May serve as the point of contact for general maintenance, healthand safety, and other facility concerns within the unit(s); report anyincidents or potential safety problems to appropriate representatives.Track completion of required training.

• Maintain approved content on websites.

• May perform human resources transactional support, e.g. timecards, I9s, and/or faculty affairs support.

• May guide and train student and/or contingent workers includingscheduling, assigning, and prioritizing workloads, setting appropriatedeadlines, and reviewing work for quality and timeliness.

Minimum Education andExperience

High school diploma and three years of administrative experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Proficient computer skills and demonstrated experience withoffice software and email applications.

• Demonstrated success in following through and completing routinetasks.

• Strong organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize and multi-task.