Administrative Assistant II

Job Title: Administrative Assistant II
Location: UNG - Gainesville
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 304840
About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is currently accepting applications for an Administrative Assistant II, Student Health Services on the Gainesville campus. This is a full-time,12-month position. The position entails secretarial work of medium to difficult complexity and variety which follows prescribed procedures and involves considerable time using computers and various general and specialized computer software programs. This position acts as support staff for the director and all staff. It requires diplomatic and friendly interpersonal skills. This person will be responsible for daily office activities such as scheduling, budgetary and supply requisition duties, on-campus marketing, support with large outreach events, and multiple reports of an administrative and statistical nature.

Responsibilities

• Makes and maintains paperwork for requests regarding purchasing, maintenance, and financial expenditures. Responsible for E-Pro requisition, purchase order and check requests, and managing invoices of vendor payments. Assists director in maintaining records to ensure all purchases are correct and noted in the correct budget fund and balances budget with expenditures at end of each month and year.
• Acts as first point of contact for students, faculty, and staff. Provides assistance to students, parents, faculty, and staff contacting the department. Assists in training new staff when tasked.
• Maintains clinic appointments and staffing schedule as directed by the SHS leadership. Effectively and efficiently utilizes electronic medical record system.
• Maintains patient confidentiality, safeguards protected health information (PHI) and follows FERPA and HIPAA laws.
• Maintains and orders office supplies and submits maintenance and surplus requests.
• Assists with processing immunizations, health center charges, and holds.
• Reviews and submits changes for Student Health website; serves as back-up for staff credentialing duties
• Gathers data from files, surveys, and other resources and prepares reports requiring basic mathematical calculations and tabulations.
• Completes other tasks as assigned. Participates in Nighthawk Preview, orientation, and other events as needed.

Knowledge, Skills, & Abilities

• Knowledge of personal computers and office software, office machines, and office practices.
• Knowledge of the concept of confidentiality and ability to apply this concept within and outside the workplace and the ability to meet officials, students, and visitors pleasantly and courteously.
• Strong oral and written communication skills and excellent interpersonal skills and teamwork skills are essential.
• Ability to effectively convey accurate information is essential.
• Willingness to diligently compile and maintain records and various files for department and the ability to coordinate multiple parties¿ needs and schedules is also essential.
• Ability to efficiently utilize computer software such as, but not limited to, Microsoft Office, Banner, Point and Click, and other software systems required to complete assigned duties.

Required Qualifications

• High school diploma required.
• Five (5) years of clerical/administrative experience or equivalent combination of education and experience required; preferably in a healthcare or university setting.

Proposed Salary

• The proposed salary is: $17.06-$18.77 hour.

Required Documents to Attach

• Resume
• Cover Letter
• Contact Information for Three Professional References

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel
• This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Position of Trust