Database & Advancement Services Assistant
- Employer
- Husson University
- Location
- 1 College Circle, Bangor, ME, ME
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- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
This position will administratively support the Advancement team in its efforts to increase engagement of its alumni and friends which will ultimately assist in elevating philanthropic support for the University. Primary duties will include gift processing and preparing acknowledgment letters, data entry and maintenance, overseeing filing systems, both electronic and paper, assisting with event planning, and handling general administrative tasks of the office. This position requires a highly detail-oriented, well-organized and self-motivated individual who can prioritize tasks in a fast-paced environment.
Example of Duties- Works as part of an integrated team to execute strategies for increasing private support to the University.
- Responsible for the accurate and timely processing of gifts and acknowledgments in accordance with IRS and CASE standards, as well as following department protocol for necessary documentation of gifts and acknowledgments.
- Create and maintain accurate constituent records to include all alumni, past and prospective donors and event registrants.
- Oversee event management in Raiser’s Edge and on the Husson Alumni website including, but not limited to creating event records, importing registrations, updating attendance records, event invoicing and reporting, and keeping the online list of events current. Assists with managing and executing a regular schedule of data imports from campus into Raiser’s Edge (examples: current students, athletics, awards, degree completion).
- Assists as needed in reports and list production.
- Respond to inquiries or questions from alumni and campus partners.
- Handle administrative duties for the Office of Advancement including purchase orders, request for payments, credit card billing and office supply orders, scheduling appointments, and setting up meetings.
- Assume ownership of filing systems (electronic and paper), including developing procedures or policies to ensure accurate and timely filing of material.
- Assist in event preparations including working with internal and external partners, preparing needed materials for events and assisting at events, as needed.
- Manage work-study students including delegating and overseeing administrative projects and work schedules.
- Other duties may be assigned as needed.
QualificationsEDUCATION and/or EXPERIENCE:
An Associate’s degree, or five years of experience in data management, gift processing, or in an administrative support capacity is required.
A combination of appropriate certifications,Microsoft Office proficiency (Word/Excel/Powerpoint) is requiredDatabase experience, particularly with Blackbaud Raisers Edge preferred
KNOWLEDGE, SKILLS, and/or ABILITIES:
The successful candidate will work well independently, showing the ability to take responsibility and ownership for assigned tasks.
Strong organizational and time management skills, particularly the ability to prioritize work and manage multiple projects simultaneously while meeting deadlines are crucial.
The candidate must be highly detail-oriented with a critical eye for accuracy and consistency regarding data entry and analysis.
Have strong interpersonal skills and enjoy working with and talking with the public, but at the same time understand the need for discretion and confidentiality.
Occasional evening and weekend work is required.Supplemental Information
HUSSON UNIVERSITY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
**Exact compensation may vary based on skills, experience, and location.**
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Organization
Mission Statement:
Husson University inspires and prepares students for professional careers in current and emerging fields within the context of an education informed by the sciences and humanities.
The University
Located in beautiful Bangor, Maine, Husson University is a small school that makes a big impact. With 3,400 undergraduate and graduate students and an average class size of 18, Husson University prides itself on being an institution where everyone focuses on the student. Our students are more than just a number here at Husson.
We have a long-standing commitment to providing affordable and accessible education. Our faculty members are some of the leading experts in their fields. They include Fulbright scholars and numerous leaders of honorary and professional societies.
We have a strong focus on experiential learning. In fact, U.S. News & World Report ranked Husson as one of the top 10 institutions in the country for student participation in internships. (2013 and 2014)
Combined, these attributes have made Husson the “University of Choice” for professional careers in current and emerging fields where students succeed, experiential learning is championed and global understanding is promoted. All of our programs are designed to help students achieve career success. With 54 degree programs and 10 graduate professional programs to choose from, you’ll find Husson graduates in organizations devoted to business, information technology, criminal justice, hospitality, education, healthcare, communications, pharmacy and much more.
Our warm, welcoming campus community is part of Maine’s third largest city. Bangor is located along the banks of the Penobscot River and is part of the Maine Highlands. It offers local residents the perfect balance of arts, culture, shopping, dining, and entertainment, in a town with one of the lowest urban crime rates in America. Husson is easy to access from I-95 and Bangor International Airport.
And if you love the great outdoors, Husson offers you four seasons of adventure. Acadia National Park, Baxter State Park, Moosehead Lake Region, and the Camden Hills area are all just a short drive away. Everything from a relaxing day at the beach, to a thrill-packed mountain bike ride in fall foliage, to world-class skiing, is within reach.
If career growth and quality of life are important to you, and if you have a passion for educating the next generation of leaders by transforming students’ lives, then we invite you to learn more about Husson University.
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